The Authorization For Release Of Employment Information is a crucial document in Hong Kong's employment landscape, typically used during job applications, background checks, or professional licensing processes. It serves as a formal consent mechanism under Hong Kong law, allowing current or former employers to disclose specific employment-related information to designated third parties while ensuring compliance with the Personal Data (Privacy) Ordinance and relevant employment regulations. This document becomes necessary when individuals need to verify their employment history, salary information, or professional credentials for various purposes such as new employment, visa applications, or professional certifications. The authorization typically includes specific details about what information can be released, to whom, and for how long, while incorporating necessary privacy protections and data handling requirements specific to Hong Kong's legal framework.
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1. Date and Address Block: Document date and addresses of all relevant parties (authorizing individual, current/former employer, and recipient of information)
2. Subject Line: Clear indication that this is an Authorization for Release of Employment Information
3. Employee Information: Full name, HKID number (masked), and other relevant identifying information of the employee
4. Employment Details: Period of employment, position(s) held, and other relevant employment identifiers
5. Authorization Statement: Clear statement of authorization, specifying what information may be released and to whom
6. Purpose Declaration: Statement of the specific purpose for which the information is being released
7. Duration of Authorization: Time period for which the authorization remains valid
8. Privacy Notice: Statement regarding data privacy rights and handling under Hong Kong's Personal Data (Privacy) Ordinance
9. Signature Block: Space for employee signature, date, and witness signature if required
1. Specific Limitations: Additional restrictions or limitations on what information can be shared, used when the employee wants to restrict certain sensitive information
2. Third Party Recipients: Detailed information about additional third parties who may receive the information, needed when multiple recipients are involved
3. Revocation Clause: Information about how the authorization can be revoked, included when the authorization is for an extended period
4. Witness Requirements: Section for witness details and signature, included when required by the receiving organization or for additional verification
5. Chinese Translation: Parallel Chinese text of the authorization, included when the employee is more comfortable with Chinese or when required by the receiving organization
1. Schedule A - Information Checklist: Detailed checklist of specific employment information authorized for release (e.g., salary, performance reviews, attendance records)
2. Schedule B - Recipient Details: Complete details of all authorized recipients and their contact information
3. Appendix 1 - Identity Verification: Copies of required identification documents (e.g., HKID card copy, if required)
Relevant legal definitions
Authorizing Party
Personal Data
Employment Information
Authorized Recipients
Authorization Period
Confidential Information
Employment Records
Personal Particulars
Verification Purposes
Employer
Employment Period
Written Consent
Data Subject
Release of Information
Disclosure
Third Party
Sensitive Personal Data
Professional Records
Employment History
Background Check
Employment Verification
Personnel File
Company Records
Data Protection
Privacy Rights
Personal Data
Employment Information
Authorized Recipients
Authorization Period
Confidential Information
Employment Records
Personal Particulars
Verification Purposes
Employer
Employment Period
Written Consent
Data Subject
Release of Information
Disclosure
Third Party
Sensitive Personal Data
Professional Records
Employment History
Background Check
Employment Verification
Personnel File
Company Records
Data Protection
Privacy Rights
Clauses
Relevant Industries
Banking and Financial Services
Insurance
Education
Healthcare
Professional Services
Government and Public Sector
Technology
Retail
Manufacturing
Transportation and Logistics
Telecommunications
Real Estate
Hospitality
Construction
Legal Services
Relevant Teams
Human Resources
Legal
Compliance
Data Protection
Employee Relations
Talent Acquisition
Personnel Records
HR Operations
Risk Management
Administrative Services
Relevant Roles
Human Resources Manager
HR Director
Compliance Officer
Legal Counsel
Privacy Officer
Recruitment Manager
HR Administrator
Background Check Specialist
Employment Verification Specialist
Data Protection Officer
HR Business Partner
Talent Acquisition Manager
Personnel Records Manager
HR Operations Manager
Employee Relations Manager
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