Authorization For Release Of Employment Information for Germany

Authorization For Release Of Employment Information Template for Germany

This document, governed by German law and compliant with GDPR requirements, is a formal authorization that enables the release of specific employment-related information from a current or former employer to a designated recipient. It incorporates essential data protection provisions required under German federal data protection law (BDSG) and includes explicit consent mechanisms for the processing and sharing of personal employment data. The document specifies the scope of information to be released, the duration of the authorization, and the purpose for which the information may be used, while ensuring compliance with German labor law requirements regarding employment references and personnel file access.

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Authorization For Release Of Employment Information

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What is a Authorization For Release Of Employment Information?

The Authorization For Release Of Employment Information is essential in German employment contexts where verification of employment history, performance, or other work-related information is required. This document is commonly used during hiring processes, background checks, or when employees need to provide employment verification for various purposes such as loan applications or visa requirements. Under German law, particularly considering the GDPR and Bundesdatenschutzgesetz (BDSG), such authorizations must be specific, informed, and freely given. The document must clearly outline what information can be shared, with whom, and for what purpose, while respecting both the employee's privacy rights and the employer's obligations regarding personnel data protection. It serves as a legal safeguard for all parties involved in the information exchange process.

What sections should be included in a Authorization For Release Of Employment Information?

1. Header Information: Document title, date, and identification of the authorizing employee (including current contact details)

2. Former/Current Employer Details: Complete information about the employer who holds the employment information

3. Recipient Details: Information about the party authorized to receive the employment information

4. Scope of Authorization: Specific listing of employment information authorized for release (e.g., position, dates of employment, salary, performance evaluations)

5. Purpose Statement: Clear statement of the purpose for which the information is being requested and may be used

6. Duration of Authorization: Specific time period for which the authorization is valid

7. Data Protection Notice: Statement regarding GDPR compliance and data protection rights

8. Signature Block: Space for employee signature, date, and any witness requirements

What sections are optional to include in a Authorization For Release Of Employment Information?

1. Special Instructions: Additional specific instructions about how the information should be handled or transmitted

2. Revocation Rights: Statement about the right to revoke the authorization and process for doing so

3. Third Party Disclosure: Additional authorization for disclosure to specified third parties beyond the primary recipient

4. Translation Declaration: If document is bilingual, statement confirming the English version is a true translation of the German version

What schedules should be included in a Authorization For Release Of Employment Information?

1. List of Authorized Information: Detailed checklist or form specifying exactly which pieces of information are authorized for release

2. Data Processing Information: Detailed information about how the data will be processed, stored, and protected by the recipient

3. Identification Verification: Copy of employee's identification documents to verify identity (if required)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Germany

Publisher

Genie AI

Cost

Free to use
Relevant Industries

Banking and Financial Services

Information Technology

Manufacturing

Healthcare

Education

Professional Services

Retail

Telecommunications

Construction

Public Sector

Transportation and Logistics

Consulting

Energy and Utilities

Real Estate

Non-Profit Organizations

Relevant Teams

Human Resources

Legal

Compliance

Data Protection

Employee Relations

Recruitment

Personnel Administration

HR Operations

Background Screening

Records Management

Relevant Roles

HR Manager

HR Director

Recruitment Manager

Compliance Officer

Data Protection Officer

Legal Counsel

HR Business Partner

Personnel Administrator

Employment Law Specialist

HR Operations Manager

Talent Acquisition Manager

Background Screening Specialist

HR Compliance Manager

Employee Relations Manager

HR Information Systems Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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