The 90 Day Termination Notice is a formal document used in Hong Kong employment relationships where an extended notice period is required, typically for senior executives or key personnel positions. It complies with Hong Kong's Employment Ordinance (Cap. 57) and related employment legislation, providing a structured approach to employment termination. The document is particularly important for roles where significant handover periods are necessary or where contractual obligations require extended notice periods. It includes comprehensive information about the termination process, final payments, benefit arrangements, and transition responsibilities. The notice serves both as a legal requirement and a practical tool for managing the termination process, ensuring clear communication and protecting both employer and employee interests during the transition period.
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1. Letterhead and Date: Company letterhead with full registered address and current date
2. Recipient Details: Employee's full name and address
3. Subject Line: Clear indication that this is a Notice of Termination of Employment
4. Opening Statement: Formal notification of employment termination with reference to relevant employment contract clause
5. Notice Period Details: Specification of 90-day notice period with clear start and end dates
6. Final Working Day: Explicit statement of the last day of employment
7. Handover Requirements: Basic expectations for handover of work responsibilities during notice period
8. Company Property Return: Requirements for returning company assets and property
9. Final Payment Information: Overview of final salary, accrued benefits, and payment timing
10. Signature Block: Authorized signatory details with position and company stamp
1. Garden Leave Provisions: Include when the employee will be placed on garden leave during the notice period
2. Confidentiality Reminder: Include when dealing with employees who had access to sensitive information
3. Post-Employment Restrictions: Include when existing contract contains non-compete or non-solicitation clauses
4. Outstanding Loans/Advances: Include when there are any outstanding financial obligations to be settled
5. Share Options/Long-term Incentives: Include when employee has outstanding share options or long-term incentive plans
6. Medical Benefits Extension: Include when providing extended medical coverage beyond termination
7. Reference Provision: Include when agreeing to provide employment references
8. Acknowledgment Section: Include when receipt confirmation is required from employee
1. Schedule 1: Final Payment Calculation: Detailed breakdown of final payment including salary, leave, bonuses, and statutory payments
2. Schedule 2: Company Property List: Itemized list of company property to be returned
3. Schedule 3: Handover Checklist: Detailed list of projects, responsibilities, and documents requiring handover
4. Appendix A: Benefits Summary: Summary of treatment of various benefits including insurance, MPF, and other entitlements
Relevant legal definitions
Notice Period
Termination Date
Final Working Day
Company
Employee
Employment Agreement
Confidential Information
Company Property
Garden Leave
Accrued Benefits
Final Payment
MPF
Restrictive Covenants
Outstanding Obligations
Handover Period
Long Term Incentives
Statutory Entitlements
Severance Payment
Professional Duties
Intellectual Property Rights
Termination Date
Final Working Day
Company
Employee
Employment Agreement
Confidential Information
Company Property
Garden Leave
Accrued Benefits
Final Payment
MPF
Restrictive Covenants
Outstanding Obligations
Handover Period
Long Term Incentives
Statutory Entitlements
Severance Payment
Professional Duties
Intellectual Property Rights
Clauses
Notice Period
Termination Date
Final Payment
Benefits Cessation
Company Property Return
Confidentiality
Handover Requirements
Non-Competition
Non-Solicitation
Garden Leave
Reference Provision
Outstanding Obligations
Intellectual Property
Post-Employment Restrictions
Final Settlement
Statutory Entitlements
MPF Arrangements
Medical Benefits
Share Options
Acknowledgment
Termination Date
Final Payment
Benefits Cessation
Company Property Return
Confidentiality
Handover Requirements
Non-Competition
Non-Solicitation
Garden Leave
Reference Provision
Outstanding Obligations
Intellectual Property
Post-Employment Restrictions
Final Settlement
Statutory Entitlements
MPF Arrangements
Medical Benefits
Share Options
Acknowledgment
Relevant Industries
Financial Services
Banking
Professional Services
Technology
Manufacturing
Real Estate
Construction
Healthcare
Education
Retail
Telecommunications
Insurance
Consulting
Logistics
Media and Entertainment
Relevant Teams
Human Resources
Legal
Senior Management
Executive Leadership
Operations
Finance
Administration
Compliance
Risk Management
Corporate Secretariat
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Managing Director
Executive Director
Senior Manager
Department Head
Regional Director
Vice President
Senior Vice President
General Manager
Country Manager
Technical Director
Head of Operations
Senior Consultant
Principal Architect
Head of Legal
Head of Human Resources
Senior Account Director
Investment Manager
Project Director
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