The Notice of Intention to File a Claim is a critical document in Hong Kong's civil litigation landscape, designed to promote transparency and potentially avoid unnecessary litigation through early notification of disputes. This document is typically used when a party has a substantive claim but wishes to explore resolution before commencing formal legal proceedings. It must contain sufficient detail about the intended claim to enable the recipient to understand the nature of the dispute and consider their position. The notice should be drafted in compliance with Hong Kong civil procedure rules and relevant practice directions, particularly regarding pre-action protocols. It serves multiple purposes: fulfilling procedural requirements, preserving legal rights, encouraging early settlement discussions, and potentially reducing litigation costs. The document is particularly important in commercial disputes where Hong Kong courts expect parties to have made reasonable attempts at resolution before litigation.

1. Sender's Details: Full name, address, and contact information of the party giving notice

2. Recipient's Details: Full name, address, and contact information of the party receiving notice

3. Date: Date of the notice

4. Subject Matter: Clear identification of the dispute or matter in question

5. Factual Background: Concise summary of relevant facts and circumstances giving rise to the potential claim

6. Legal Basis: Brief statement of the legal grounds for the claim

7. Relief Sought: Description of the remedy or compensation being sought

8. Notice Period: Statement of the time period given before legal proceedings will be commenced

9. Reservation of Rights: Standard clause reserving all legal rights and remedies