Letter Of Explanation For Address Variation for the United Kingdom

Letter Of Explanation For Address Variation Template for England and Wales

A Letter of Explanation for Address Variation is a formal document used in England and Wales to explain and document changes in residential address. It serves as an official record explaining why and when an address change occurred, typically required by financial institutions, government agencies, or other organizations for compliance with anti-money laundering regulations and know-your-customer requirements. The document includes personal information, previous and current addresses, timeline of changes, and may be accompanied by supporting documentation.

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What is a Letter Of Explanation For Address Variation?

The Letter of Explanation for Address Variation is a crucial document in England and Wales used when individuals need to formally explain changes in their residential address to organizations. This document becomes necessary when there are discrepancies in address records, multiple address changes in a short period, or when organizations require detailed explanation for compliance purposes. The letter typically includes comprehensive information about previous and current addresses, reasons for changes, and relevant dates. It helps organizations maintain accurate records while complying with anti-money laundering regulations and know-your-customer requirements.

What sections should be included in a Letter Of Explanation For Address Variation?

1. Personal Information: Full name, date of birth, and current contact details

2. Previous Address: Complete previous residential address

3. New Address: Complete new residential address

4. Reason for Variation: Clear explanation of why the address has changed

5. Timeline: Dates of address changes and duration at each address

What sections are optional to include in a Letter Of Explanation For Address Variation?

1. Supporting Documentation: List of enclosed documents proving address change (use when additional verification required)

2. Third Party Authorization: Authorization details if letter submitted by a representative

3. Additional Contact Information: Alternative contact details when primary contact methods change

What schedules should be included in a Letter Of Explanation For Address Variation?

1. Proof of Address Documents: Copies of utility bills, bank statements, or government correspondence

2. Identity Verification: Copies of passport or driving license if required

3. Change of Address Timeline: Detailed chronological list of address changes if multiple changes occurred

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Genie AI

Document Type

Mortgage Document

Cost

Free to use
Industries

UK GDPR: Primary data protection legislation in the UK post-Brexit that governs how personal information, including address data, must be handled and protected

Data Protection Act 2018: UK's implementation of data protection standards, working alongside UK GDPR to regulate the processing of personal data

Privacy and Electronic Communications Regulations: Regulations governing privacy in electronic communications, relevant when address information is transmitted electronically

Money Laundering Regulations 2017: Regulations requiring proper verification of address changes as part of customer due diligence and anti-money laundering measures

Proceeds of Crime Act 2002: Legislation covering money laundering offenses and requiring proper documentation of address changes to prevent financial crime

FCA Guidelines on Customer Due Diligence: Financial Conduct Authority requirements for verifying customer information, including address changes and variations

JMLSG Guidance: Joint Money Laundering Steering Group guidance on best practices for address verification and documentation

Fraud Act 2006: Legislation addressing fraud offenses, relevant to ensuring address variations are genuine and not fraudulent

Identity Documents Act 2010: Law governing acceptable forms of identification documents, including those used for address verification

Electoral Registration and Administration Act 2013: Legislation relevant to address changes affecting voter registration and electoral roll records

Local Government Finance Act 1992: Law governing council tax obligations and requirements for reporting address changes to local authorities

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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