End User Declaration Letter for the United Kingdom

End User Declaration Letter Template for England and Wales

An End User Declaration Letter is a formal document required under English and Welsh law for the export of controlled goods, technology, or services. It serves as a legally binding declaration by the end user stating the intended use of the items and confirming compliance with export control regulations. The document is crucial for export control compliance and helps prevent the diversion of sensitive items to unauthorized users or purposes.

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What is a End User Declaration Letter?

The End User Declaration Letter is a fundamental document in international trade compliance under English and Welsh law. It is required when exporting controlled items, dual-use goods, or sensitive technology that falls under export control regulations. The document provides assurance to both the supplier and regulatory authorities about the legitimacy of the transaction and the intended use of the items. It typically includes detailed information about the end user, specific products or technology involved, intended use, and commitments regarding non-transfer and compliance with export control regulations.

What sections should be included in a End User Declaration Letter?

1. Document Details: Specifies the date, reference number, and recipient details

2. Product/Technology Identification: Detailed description of items being declared including part numbers, descriptions, and quantities

3. End User Details: Full legal name, address, and registration details of the end user organization

4. Intended Use Declaration: Specific description of how the product/technology will be used by the end user

5. Non-Transfer Commitment: Declaration that items won't be transferred to third parties without proper authorization

6. Compliance Statement: Declaration of compliance with relevant export control regulations and laws

7. Signature Block: Authorized signatory details, title, and execution space

What sections are optional to include in a End User Declaration Letter?

1. Re-export Intentions: Additional declarations required when products might be re-exported to other countries

2. Military End-Use Declaration: Specific statements regarding potential military applications or uses

3. Sanctions Compliance: Additional declarations regarding compliance with international sanctions regimes

4. Dual-Use Confirmation: Specific declarations regarding dual-use nature of goods and compliance with relevant regulations

What schedules should be included in a End User Declaration Letter?

1. Schedule 1 - Technical Specifications: Detailed technical information and specifications about the products or technology

2. Schedule 2 - Company Registration Documents: Copies of business registration certificates and relevant licenses

3. Schedule 3 - Authorization Documents: Proof of authority for the signatory and any relevant power of attorney

4. Schedule 4 - Product Classification Details: Export control classification numbers and relevant control list entries

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

End User
Products
Controlled Items
Technology
Technical Data
Export
Re-export
Transfer
Authorized Representative
Intended Use
Military End-Use
Dual-Use Items
Export Control Laws
Sanctions
Location of Use

Clauses

Product Identification
End User Details
Intended Use
Non-Transfer Commitment
Export Control Compliance
Representations and Warranties
Final Destination
Re-export Restrictions
Record Keeping
Inspection Rights
Military End-Use Declaration
Governing Law
Verification
Certification
Sanctions Compliance

Relevant Industries

Professional Services
Real Estate
Healthcare
Retail
Technology

Relevant Teams

Legal
Finance
Operations
Compliance
Human Resources

Relevant Roles

Managing Partner
Senior Partner
Partnership Director
Business Owner
General Counsel

Industries

Export Control Act 2002: Primary legislation governing the export control system in the UK, providing framework for controlling exports of strategic goods and technology

Export Control Order 2008: Detailed regulations implementing the Export Control Act, specifying control requirements for different types of exports

UK Strategic Export Control Lists: Comprehensive lists of controlled items requiring export licenses, including military and dual-use items

Sanctions and Anti-Money Laundering Act 2018: Framework for implementing sanctions and preventing money laundering in international trade

Trade Act 2021: Post-Brexit legislation establishing UK's independent trade policy and regulatory framework

Customs and Excise Management Act 1979: Core legislation governing customs procedures and enforcement in the UK

Import, Export and Customs Powers (Defence) Act 1939: Historical legislation providing additional powers for trade control in matters of national defense

UK General Data Protection Regulation: Post-Brexit data protection legislation governing the processing of personal data in the UK

Data Protection Act 2018: UK's implementation of data protection standards, working alongside UK GDPR

English Common Law Contract Principles: Fundamental principles governing contract formation, execution, and enforcement

Misrepresentation Act 1967: Legislation governing false or misleading statements in contractual relationships

Unfair Contract Terms Act 1977: Controls the use of unfair terms in contracts, particularly regarding limitation of liability

Anti-terrorism, Crime and Security Act 2001: Legislation addressing security concerns in international trade and business relationships

Counter-Terrorism Act 2008: Additional measures for preventing terrorism, including controls on sensitive trades

EU Retained Law: Relevant European regulations maintained in UK law post-Brexit affecting trade and exports

Wassenaar Arrangement: International agreement controlling exports of conventional arms and dual-use goods and technologies

Chemical Weapons Convention Regulations: International regulations controlling trade in chemicals that could be used for weapons

Dual-use Regulations: Specific controls on items that can have both civilian and military applications

Military End-use Controls: Regulations governing items intended for military end use or military end users

Technology Transfer Controls: Regulations governing the transfer of sensitive technology and technical knowledge

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Declaration Of No Conflict Of Interest

A legal document under English and Welsh law where an individual formally declares the absence of any conflicts of interest that could affect their professional duties.

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What is a End User Declaration Letter?

What sections should be included in a End User Declaration Letter?

What sections are optional to include in a End User Declaration Letter?

What schedules should be included in a End User Declaration Letter?

Authors

Alex Denne

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