Employee Self Declaration Form Template for England and Wales

An Employee Self Declaration Form is a legal document used in England and Wales that enables employers to collect and verify essential information from employees or candidates. The document complies with UK employment law, data protection regulations, and other relevant legislation. It typically includes declarations about personal details, right to work, health status, and other role-specific requirements. The form serves as a formal record of an individual's statements about their eligibility and suitability for employment.

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What is a Employee Self Declaration Form?

The Employee Self Declaration Form is a crucial document in the employment process under English and Welsh law. It is typically used during onboarding or when updating employee records, enabling organizations to gather necessary information while complying with legal requirements. The form includes sections covering personal details, right to work status, health declarations, and other relevant information depending on the role and industry. It helps employers meet their obligations under various regulations including the UK GDPR, Employment Rights Act 1996, and Equality Act 2010.

What sections should be included in a Employee Self Declaration Form?

1. Personal Information: Basic details including name, address, contact information, date of birth, and national insurance number

2. Employment Status Declaration: Confirmation of right to work in UK and immigration status

3. Health Declaration: Basic health information relevant to role and any adjustments required

4. Data Protection Statement: How personal information will be used and stored, including consent for processing

5. Declaration of Truth: Signed statement confirming all information provided is accurate and complete

What sections are optional to include in a Employee Self Declaration Form?

1. Criminal Record Declaration: Required for roles involving vulnerable persons or security clearance - includes details of any unspent convictions

2. Professional Qualifications: Required for regulated or professional roles - includes certification and registration details

3. Financial Declaration: Required for financial services roles - includes bankruptcy and financial conduct history

4. Conflicts of Interest: Required for senior or sensitive positions - details of any potential conflicts

What schedules should be included in a Employee Self Declaration Form?

1. Privacy Notice: Detailed information about data processing, retention periods, and data subject rights

2. Medical Questionnaire: Detailed health questions if required for specific role requirements

3. Document Checklist: List of required supporting documents for identity and right to work verification

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

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Declaration Of No Conflict Of Interest

A legal document under English and Welsh law where an individual formally declares the absence of any conflicts of interest that could affect their professional duties.

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Download a Standard Employee Self Declaration Form

Review your own Employee Self Declaration Form

What is a Employee Self Declaration Form?

What sections should be included in a Employee Self Declaration Form?

What sections are optional to include in a Employee Self Declaration Form?

What schedules should be included in a Employee Self Declaration Form?

Authors

Alex Denne

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