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Data Release Form Template
I need a Data Release Form Template for sharing medical research data with a university partner, ensuring compliance with special category data requirements and including specific provisions for academic research purposes, with the release period starting from March 2025.
1. Parties: Details of the data controller and recipient(s)
2. Background: Context and purpose of the data release
3. Definitions: Key terms used in the document including relevant legislative references to UK GDPR, DPA 2018, and other applicable laws
4. Data Description: Specific description of data being released and its classification
5. Purpose of Release: Permitted uses of the released data and processing limitations
6. Data Protection Obligations: Compliance requirements and safeguards under UK GDPR and DPA 2018
7. Security Measures: Required security controls and processes for data protection
8. Duration: Period for which the release is valid and data retention requirements
1. International Transfers: Additional provisions for cross-border data transfers including adequacy requirements and appropriate safeguards
2. Special Category Data: Additional safeguards and requirements for processing sensitive personal data under Article 9 UK GDPR
3. Sub-processing: Terms and conditions for allowing third-party processing of the released data
1. Data Specification Schedule: Detailed technical specification of the data being released including data fields and formats
2. Security Requirements Schedule: Detailed security measures, controls, and compliance requirements
3. Processing Activities Schedule: Detailed description of permitted processing activities and purposes
4. Contact Details Schedule: Key contacts for both parties including Data Protection Officers and emergency contacts
Authors
Business Day
Confidential Information
Data
Data Controller
Data Processor
Data Protection Officer
Data Recipient
Data Release
Data Subject
Effective Date
GDPR
ICO
Personal Data
Personal Data Breach
Processing
Purpose
Release Period
Security Requirements
Special Category Data
Sub-processor
Technical and Organisational Measures
Third Party
Transfer
UK Data Protection Act 2018
Data Description
Data Protection Compliance
Security Measures
Confidentiality
Usage Restrictions
Transfer Limitations
Breach Notification
Data Subject Rights
Record Keeping
Audit Rights
Sub-processing
Data Retention
Return or Destruction of Data
Liability and Indemnification
Term and Termination
Governing Law
Force Majeure
Data Transfer Mechanisms
Security Incident Response
Warranties and Representations
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