Continue Working Letter Of Intent Template for England and Wales

A Continue Working Letter Of Intent is a formal document that establishes your employer's intention to continue your employment relationship under specific terms. This letter serves as crucial documentation under England and Wales employment law, providing security and clarity when your current employment arrangement requires extension or modification.

When do you need this document?

You'll typically encounter this document when your fixed-term contract approaches its expiry date and your employer wishes to retain your services. It's commonly used following successful completion of probationary periods, after company mergers or acquisitions, or during organisational restructuring where job roles may be redefined. The letter is also essential when transitioning from temporary to permanent employment, or when existing contract terms need modification while maintaining employment continuity. Without this formal documentation, both parties risk uncertainty about employment status and terms, which could lead to disputes or unintended contract termination.

Key legal considerations

The letter must clearly specify the continuation terms, including any changes to salary, working hours, responsibilities, or benefits. Under contract law principles, both offer and acceptance must be evident, with consideration provided by both parties. The document should reference your existing employment contract and specify which terms continue unchanged and which are being modified. Duration of the continuation period must be clearly stated, whether permanent or for a further fixed term. Any conditional elements, such as performance requirements or completion of training, should be explicitly outlined. The letter should also address notice period requirements and ensure compliance with the Working Time Regulations 1998 regarding hours and holiday entitlements.

Legal requirements in England and Wales

Under the Employment Rights Act 1996, you're entitled to written particulars of your employment terms, and this letter helps satisfy that requirement when circumstances change. The document must comply with the Equality Act 2010, ensuring no discriminatory conditions are imposed during the continuation process. Data protection requirements under the Data Protection Act 2018 and UK GDPR must be observed if personal information is processed. National Minimum Wage Act 1998 compliance is essential if salary terms are being modified. The letter should maintain continuity of employment for statutory purposes, preserving your accrued rights and service length. Proper execution requires signatures from authorised representatives, and you should receive a copy for your records within two months of any changes taking effect.