Client Declaration Form for the United Kingdom

Client Declaration Form Template for England and Wales

A Client Declaration Form is a formal document governed by the laws of England and Wales, designed to capture essential information and confirmations from clients. It serves as a legal record of client-provided information and acknowledgments, ensuring compliance with regulatory requirements including UK GDPR, consumer protection laws, and sector-specific regulations. The document typically includes personal information, declarations of truth, and various confirmations required for service provision.

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What is a Client Declaration Form?

The Client Declaration Form is a crucial document used across various sectors in England and Wales to gather and verify client information. It serves multiple purposes including regulatory compliance, risk management, and service customization. This document is particularly important for maintaining accurate client records and ensuring transparency in client relationships. The form typically includes personal information, confirmations of understanding, and various declarations required by regulatory bodies and internal compliance procedures.

What sections should be included in a Client Declaration Form?

1. Personal Information: Client's full name, contact details, and identification information including address, phone, email and any reference numbers

2. Declaration of Truth: Client's confirmation that all provided information is true and accurate, with acknowledgment of consequences for false declarations

3. Data Protection Notice: Information about how personal data will be used, processed, stored and shared in accordance with UK GDPR and Data Protection Act 2018

4. Signature Block: Space for client signature, printed name, date, and witness signature if required

What sections are optional to include in a Client Declaration Form?

1. Financial Information: Section for financial details including income, expenses, assets and liabilities - required when dealing with financial services or credit arrangements

2. Health Declaration: Section for medical or health-related information, required for healthcare services or insurance purposes

3. Third Party Authorization: Section authorizing information sharing with specified third parties, including scope of authorization and duration

4. Professional Services Declaration: Additional declarations required for specific professional services, including regulatory compliance statements

What schedules should be included in a Client Declaration Form?

1. Schedule A - Identity Verification Requirements: List of acceptable identification documents and verification procedures

2. Schedule B - Privacy Policy: Detailed information about data protection practices, rights of the individual, and data handling procedures

3. Schedule C - Terms and Conditions: Standard terms applicable to the service, including rights, obligations, and limitations

4. Schedule D - Supporting Documentation Checklist: Checklist of required supporting documents to accompany the declaration form

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Authorized Representative
Client
Confidential Information
Data Protection Laws
Declaration
Effective Date
Form
Personal Data
Personal Information
Privacy Policy
Regulatory Requirements
Services
Service Provider
Third Party
Terms and Conditions

Clauses

Personal Information Declaration
Accuracy of Information
Data Protection and Privacy
Consent to Processing
Information Sharing
Confidentiality
Third Party Disclosure
Marketing Preferences
Changes to Information
Identity Verification
Authority to Act
Record Keeping
Regulatory Compliance
Electronic Communications
Declarations of Understanding

Relevant Industries

Corporate
Education
Healthcare
Retail
Online Services

Relevant Teams

Legal
Human Resources
Security
Compliance
Executive Leadership

Relevant Roles

Human Resources Director
Legal Counsel
Compliance Officer
Security Manager
Employee Relations Manager

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Declaration Of No Conflict Of Interest

A legal document under English and Welsh law where an individual formally declares the absence of any conflicts of interest that could affect their professional duties.

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What is a Client Declaration Form?

What sections should be included in a Client Declaration Form?

What sections are optional to include in a Client Declaration Form?

What schedules should be included in a Client Declaration Form?

Authors

Alex Denne

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