The Client Declaration Form is a mandatory document required by various regulatory frameworks in Hong Kong. It serves as a formal record of client information, acknowledgments, and declarations necessary for regulatory compliance and risk management. The form is typically used when establishing new client relationships or updating existing client information across various sectors, particularly in financial services and professional services. It includes sections covering personal information, risk disclosures, data privacy consents, and various regulatory declarations as required by Hong Kong law. The document ensures that service providers maintain proper documentation of client representations and acknowledgments, helping them meet their regulatory obligations while protecting both parties' interests.
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1. Client Information: Essential personal/business details including full name, ID/passport number, address, and contact information
2. Declaration of Purpose: Client's confirmation of the purpose for which they are engaging the services/entering the relationship
3. Acknowledgment of Risk Disclosure: Client's confirmation of understanding all risks associated with the services/products
4. Personal Data Collection Statement: Declaration regarding the collection, use, and handling of personal data in compliance with PDPO
5. Client Representations: Client's confirmation that all information provided is true, accurate and complete
6. Execution Block: Signature section with date and witness provisions where required
1. Financial Profile: Required when the form relates to financial services or investment products - includes income details, source of funds, and investment experience
2. Tax Residency Declaration: Required for financial services to comply with tax reporting requirements - includes tax residence status and foreign tax identification numbers
3. Politically Exposed Person Declaration: Required for enhanced due diligence - declaration of any political positions held by the client or related persons
4. Electronic Communication Consent: Optional section for clients to consent to receiving information and documents electronically
5. Third Party Authorization: Required when the client wishes to authorize other parties to act on their behalf
6. US Person Declaration: Required for financial services to comply with FATCA - declaration of US person status
1. Schedule 1 - Risk Disclosure Statements: Detailed description of all relevant risks associated with the services/products
2. Schedule 2 - Fee Schedule: Detailed breakdown of all applicable fees and charges, if relevant
3. Schedule 3 - Personal Data Collection Statement: Detailed explanation of how personal data will be collected, used, and shared
4. Appendix A - Supporting Document Checklist: List of required supporting documents to be submitted with the declaration form
5. Appendix B - Definitions: Detailed definitions of key terms used in the declaration form
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