Volunteer Agreement Template for Denmark

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Key Requirements PROMPT example:

Volunteer Agreement

I need a Volunteer Agreement for our environmental non-profit in Denmark, specifically for volunteers who will be working with children in our nature education program starting March 2025, including necessary background check requirements and safety protocols.

Document background
The Volunteer Agreement serves as a foundational document for organizations in Denmark engaging volunteers across various sectors. This document is essential for establishing clear parameters of the voluntary relationship while ensuring compliance with Danish legal requirements. It's particularly important as Denmark doesn't have specific volunteering legislation, making it crucial to clearly differentiate volunteer work from employment relationships. The agreement includes provisions for volunteer rights and responsibilities, safety measures under the Working Environment Act, data protection under GDPR, and insurance coverage requirements. Organizations should use this agreement before commencing any volunteer engagement to ensure proper documentation and protection for all parties involved.
Suggested Sections

1. Parties: Identification of the organization and the volunteer, including full contact details

2. Background: Brief context about the organization and its voluntary work program

3. Definitions: Key terms used throughout the agreement

4. Nature of Relationship: Clear statement that this is a voluntary arrangement and not an employment relationship

5. Volunteer Role: Description of the volunteer's role, responsibilities, and expected activities

6. Time Commitment: Expected hours/days of volunteering and flexibility arrangements

7. Volunteer Rights: Rights of the volunteer including training, support, and safe working environment

8. Volunteer Obligations: Expected conduct, compliance with policies, and confidentiality requirements

9. Health and Safety: Safety procedures and requirements in accordance with Danish Working Environment Act

10. Data Protection: Handling of volunteer's personal data in compliance with GDPR

11. Insurance Coverage: Details of insurance coverage provided by the organization

12. Expenses: Policy on reimbursement of reasonable expenses

13. Termination: Process for ending the volunteer relationship by either party

14. Governing Law: Confirmation that Danish law governs the agreement

Optional Sections

1. Criminal Record Check: Required if working with children or vulnerable persons

2. Intellectual Property: Include if volunteer work involves creative or technical outputs

3. Use of Organization's Property: Include if volunteer has access to organization's equipment or facilities

4. Social Media and Communications: Include if volunteer will represent organization in communications

5. Training Requirements: Include if specific training is mandatory for the role

6. Driving Responsibilities: Include if volunteer will be driving as part of their duties

7. Photography Consent: Include if organization wishes to use photos of volunteer for promotion

Suggested Schedules

1. Schedule 1: Role Description: Detailed description of volunteer role and responsibilities

2. Schedule 2: Organization Policies: Key policies that volunteer must comply with

3. Schedule 3: Expense Claim Procedure: Process and forms for claiming allowed expenses

4. Appendix A: Emergency Contact Form: Volunteer's emergency contact information

5. Appendix B: Code of Conduct: Organization's code of conduct for volunteers

6. Appendix C: Health and Safety Guidelines: Specific safety procedures relevant to the volunteer role

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Non-profit

Healthcare

Education

Social Services

Environmental

Arts and Culture

Sports and Recreation

Religious Organizations

Community Services

Humanitarian Aid

Animal Welfare

Youth Services

Senior Services

Disability Services

Cultural Heritage

Relevant Teams

Human Resources

Legal

Operations

Community Outreach

Program Management

Administration

Compliance

Risk Management

Volunteer Management

Project Management

Relevant Roles

Volunteer Coordinator

HR Manager

Program Director

Executive Director

Legal Counsel

Operations Manager

Community Outreach Coordinator

Project Manager

Event Coordinator

Volunteer Manager

NGO Administrator

Compliance Officer

Risk Manager

Administrative Director

Chief Operating Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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