A Termination Notice To Employer is a crucial document in German employment law that formalizes an employee's decision to end their employment relationship. It must be submitted in written form (electronic form is explicitly excluded by §623 BGB) and needs to clearly state the intention to terminate the employment. The notice period calculation follows §622 of the German Civil Code, varying based on length of employment. This document is used when an employee wishes to voluntarily terminate their employment contract and must comply with contractual and statutory notice periods. The notice should be professionally formatted, include all necessary personal and employment details, and be delivered to the appropriate recipient (usually HR or direct supervisor). In companies with a works council, additional notification requirements may apply.
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1. Sender Details: Full name, address, and employee ID (if applicable) of the employee submitting the notice
2. Recipient Details: Company name, department, supervisor or HR representative name, and full address
3. Date: Current date when the notice is being submitted
4. Subject Line: Clear indication that this is a termination notice (Kündigungsschreiben)
5. Main Statement: Clear and unambiguous statement of termination including the employment relationship details
6. Notice Period: Specification of the notice period and the resulting final working day
7. Formal Closing: Professional closing phrase, space for signature, printed name of the employee
1. Reason for Termination: Optional brief explanation of resignation reason - recommended if maintaining good relations is important but not legally required
2. Handover Statement: Offer to assist with handover of duties and projects - include if in a role with significant responsibilities
3. Reference Request: Request for a job reference (Arbeitszeugnis) - include if not automatically provided by employer
4. Holiday Calculation: Statement regarding remaining vacation days - include if there are outstanding vacation days
5. Works Council Reference: Reference to works council notification - include if company has a works council
1. Employment Contract Copy: Copy of the original employment contract for reference
2. Company ID/Access Cards: List of company property to be returned
3. Handover Documentation: If applicable, documentation outlining current projects and responsibilities
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