The Termination Mail To Employee is a crucial document in German employment law, used when an employer needs to formally end an employment relationship. It must comply with German labor law requirements, including the Protection Against Dismissal Act (Kündigungsschutzgesetz) and relevant sections of the German Civil Code (Bürgerliches Gesetzbuch). This document is typically used after the decision to terminate has been made and all necessary internal approvals (such as works council consultation) have been obtained. It must be in written form (electronic form is not sufficient), clearly state the termination, specify notice periods, and include all legally required information. The document serves both as a legal notice and as an official record of the termination process.
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1. Letterhead and Date: Company letterhead with full legal entity name, address, and current date
2. Employee Details: Full name and address of the employee
3. Subject Line: Clear indication that this is a termination notice (Kündigung)
4. Termination Statement: Clear and unambiguous statement of employment termination
5. Notice Period: Specification of the notice period and the final working day
6. Return of Company Property: Request for return of company property (e.g., keys, laptop, phone)
7. Final Settlement: Reference to final salary payment and outstanding vacation days
8. Signature Block: Space for authorized signatory's signature and company stamp
1. Garden Leave: Used when employee is to be released from work duties during notice period
2. Reference Letter: Mention of the upcoming provision of a reference letter (Arbeitszeugnis)
3. Non-Compete Reminder: If applicable, reminder of existing non-compete obligations
4. Severance Package: Details of any severance payment offered
5. Handover Instructions: Specific instructions for handover of work responsibilities
6. Works Council Reference: Reference to works council consultation if applicable
7. Legal Rights Notice: Information about employee's right to challenge the termination
1. Calculation of Final Payment: Detailed breakdown of final salary, vacation pay, and any other outstanding payments
2. Company Property List: Itemized list of company property to be returned
3. Handover Checklist: Detailed list of tasks and responsibilities to be handed over
4. Exit Process Document: Step-by-step guide for the employee's exit process
Relevant legal definitions
Clauses
Termination Notice
Notice Period
Final Working Day
Company Property Return
Confidentiality
Data Protection
Non-Compete
Final Settlement
Outstanding Leave
Handover Requirements
Reference Letter
Garden Leave
Company Access
Post-Employment Obligations
Legal Rights Notice
Works Council Consultation
Severance
Final Payroll
Benefits Termination
Exit Procedures
Notice Period
Final Working Day
Company Property Return
Confidentiality
Data Protection
Non-Compete
Final Settlement
Outstanding Leave
Handover Requirements
Reference Letter
Garden Leave
Company Access
Post-Employment Obligations
Legal Rights Notice
Works Council Consultation
Severance
Final Payroll
Benefits Termination
Exit Procedures
Relevant Industries
Manufacturing
Technology
Financial Services
Retail
Healthcare
Professional Services
Education
Construction
Hospitality
Telecommunications
Automotive
Energy
Media and Entertainment
Transportation and Logistics
Real Estate
Consumer Goods
Agriculture
Mining and Resources
Non-Profit Organizations
Public Sector
Relevant Teams
Human Resources
Legal
Compliance
Senior Management
Administration
Operations
Corporate Secretariat
Employee Relations
Personnel Management
Relevant Roles
HR Director
HR Manager
Legal Counsel
Employment Lawyer
HR Business Partner
Personnel Administrator
Compliance Officer
Managing Director
Chief Executive Officer
Department Manager
HR Specialist
Legal Manager
Company Secretary
Operations Director
Administrative Manager
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