The Termination Mail To Employee is a crucial document used in Canadian employment relationships to formally communicate the end of employment. It must comply with federal legislation such as the Canada Labour Code and provincial employment standards legislation, depending on the jurisdiction and industry. This document is essential when terminating an employee's employment, whether with or without cause, and should include specific details about the termination date, notice period or pay in lieu, final pay calculations, benefit continuations, and return of company property. The letter serves multiple purposes: it provides clear written documentation of the termination, outlines the employee's entitlements, ensures legal compliance, and helps manage potential legal risks. It should be drafted with careful consideration of applicable notice periods, statutory requirements, and common law principles established in Canadian employment law.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Employee and Company Information: Full legal names and addresses of both the employee and the company
2. Date: Current date and the effective date of termination
3. Notice of Termination: Clear statement of employment termination
4. Reason for Termination: Brief explanation if termination is for cause, or statement of without cause if applicable
5. Notice Period/Payment in Lieu: Details of notice period or payment in lieu of notice
6. Final Pay and Benefits: Information about final salary, vacation pay, and benefit continuation
7. Company Property: Instructions regarding return of company property
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
9. Reference Policy: Information about company's policy on providing references
10. Closing: Professional closing with contact information for questions
1. Severance Package Details: Used when offering additional severance beyond statutory minimums
2. Release Agreement Reference: Used when a separate release agreement is being provided
3. Outplacement Services: Used when company is providing career transition support
4. Non-Competition Reminder: Used when employee is bound by existing non-compete agreements
5. Group Benefits Conversion: Used when employee has option to convert group benefits to individual coverage
6. Performance Issues Summary: Used in for-cause terminations to briefly document performance issues
7. Transfer of Duties: Used when specific instructions for knowledge transfer are needed
1. Schedule A - Final Payment Calculation: Detailed breakdown of final payment including salary, vacation pay, and severance
2. Schedule B - Benefits Summary: Detailed information about continuation or termination of various benefit programs
3. Schedule C - Company Property Checklist: List of company property to be returned
4. Appendix 1 - Record of Employment Information: Details about ROE issuance and employment insurance information
Relevant legal definitions
Notice Period
Payment in Lieu of Notice
Termination Date
Effective Date
Final Pay
Severance Pay
Statutory Entitlements
Company Property
Confidential Information
Accrued Vacation Pay
Benefits Continuation Period
Record of Employment
Release Agreement
Outstanding Expenses
Statutory Holidays
Pro-rated Bonus
Employment Standards
Restrictive Covenants
Group Benefits
Outplacement Services
Payment in Lieu of Notice
Termination Date
Effective Date
Final Pay
Severance Pay
Statutory Entitlements
Company Property
Confidential Information
Accrued Vacation Pay
Benefits Continuation Period
Record of Employment
Release Agreement
Outstanding Expenses
Statutory Holidays
Pro-rated Bonus
Employment Standards
Restrictive Covenants
Group Benefits
Outplacement Services
Clauses
Termination Notice
Payment Terms
Final Compensation
Benefits Termination
Company Property Return
Confidentiality
Non-Solicitation
Non-Competition Reminder
Reference Policy
Statutory Entitlements
Release of Claims
Continued Obligations
Severance Payments
Vacation Pay
Benefits Continuation
Outstanding Expenses
Return of Documents
Outplacement Support
Legal Rights
Contact Information
Payment Terms
Final Compensation
Benefits Termination
Company Property Return
Confidentiality
Non-Solicitation
Non-Competition Reminder
Reference Policy
Statutory Entitlements
Release of Claims
Continued Obligations
Severance Payments
Vacation Pay
Benefits Continuation
Outstanding Expenses
Return of Documents
Outplacement Support
Legal Rights
Contact Information
Relevant Industries
Technology
Manufacturing
Retail
Financial Services
Healthcare
Professional Services
Education
Construction
Hospitality
Transportation
Energy
Telecommunications
Non-Profit
Public Sector
Mining
Agriculture
Relevant Teams
Human Resources
Legal
People Operations
Employee Relations
Senior Management
Compliance
Administration
Relevant Roles
HR Manager
HR Director
HR Business Partner
Employment Lawyer
Legal Counsel
Department Manager
Division Head
CEO
COO
HR Administrator
People Operations Manager
Employee Relations Manager
HR Coordinator
General Manager
Managing Director
Find the exact document you need
Maternity Leave Request Letter
A formal letter requesting maternity leave under Canadian employment law, specifying leave dates and related details.
find out more
Proposal Letter
A Canadian-compliant formal business document presenting a detailed proposition or offering to potential clients, combining professional letter format with comprehensive proposal elements.
find out more
Cover Letter (Education)
A formal Canadian educational cover letter introducing an applicant's qualifications and intent for academic programs or positions, following Canadian institutional standards and regulations.
find out more
Leave Letter For Eye Check Up
A formal letter requesting leave for an eye checkup, compliant with Canadian workplace regulations and privacy laws.
find out more
Application Letter For Police Station
A formal application letter used in Canadian jurisdictions for seeking employment with police services at municipal, provincial, or federal levels, complying with relevant Canadian law enforcement regulations.
find out more
Letter For Financial Assistance
A formal Canadian jurisdiction document used to request financial support or aid, complying with federal and provincial regulations regarding financial transactions and consumer protection.
find out more
Application For Salary Certificate
A formal Canadian document verifying an individual's employment status and income details, used for official purposes such as mortgage applications or visa requirements.
find out more
Leave Application Letter For Office
A formal written request for time off from work, compliant with Canadian employment standards, detailing leave duration and type.
find out more
Leave Extension Letter
A formal Canadian workplace document extending an employee's existing leave period, documenting new end dates and terms in compliance with employment legislation.
find out more
Application For Experience Certificate
A formal Canadian document requesting official verification of employment history and work experience from employers, adhering to provincial and federal employment standards.
find out more
Transfer Letter To Employee From One Location To Another
A formal Canadian employment document confirming an employee's internal transfer to a different location, including key transfer terms and conditions.
find out more
Termination Mail To Employee
A Canadian-compliant formal letter communicating employment termination, including termination terms, final pay details, and next steps.
find out more
Letter Asking For Financial Support
A formal Canadian-compliant letter requesting financial support, grants, or donations, structured to effectively communicate funding needs and project impact.
find out more
Emergency Leave Letter For Family Problem
A formal letter used in Canadian workplaces to request and document emergency leave for family-related matters, complying with federal and provincial employment standards.
find out more
Document Submission Letter
A formal Canadian business letter that accompanies and details submitted documents, serving as an official record of document transmission.
find out more
Authorization Letter For Claiming Salary
A Canadian legal document authorizing a designated person to collect or receive salary on behalf of an employee, compliant with federal and provincial employment standards.
find out more
Authorization Letter For Claiming Money
A Canadian legal document authorizing a designated individual to claim or collect funds on behalf of another person, compliant with federal and provincial banking regulations.
find out more
Application Letter For Sick Leave
A formal Canadian employee request for sick leave approval, complying with federal and provincial employment standards, including duration and supporting medical documentation.
find out more
Application Letter For Cashier
A formal Canadian job application letter for a cashier position, adhering to federal and provincial employment standards and highlighting relevant skills and qualifications.
find out more
Application Letter For A Job In A Supermarket
A formal job application letter for a supermarket position in Canada, compliant with Canadian employment standards and designed to introduce a candidate's qualifications to potential employers.
find out more
Application For Recommendation Letter
A Canadian-compliant formal request document used to obtain a letter of recommendation from a qualified individual, detailing the purpose, context, and requirements of the recommendation.
find out more
Letter Of Commendation
A formal Canadian document recognizing exceptional performance or achievements, used across professional contexts while adhering to Canadian employment and privacy laws.
find out more
Leave Application Letter
A formal written request for time off from work, compliant with Canadian employment standards and workplace policies.
find out more
Contract Renewal Letter
A formal document used under Canadian law to extend an existing contract between parties, specifying renewal terms and any modifications to the original agreement.
find out more
Guarantor Letter
A Canadian law-governed document where a guarantor formally commits to fulfilling another party's obligations to a creditor if the principal debtor defaults.
find out more
Medical Leave Of Absence Letter
A formal Canadian workplace document confirming and detailing an employee's approved medical leave of absence, ensuring compliance with federal and provincial employment standards.
find out more
Vacation Leave Letter For Personal Reason
A formal document used in Canadian workplaces to request vacation leave for personal reasons, complying with federal and provincial employment standards.
find out more
Thank You Mail For Promotion
A formal Canadian business communication expressing gratitude for a professional promotion, acknowledging new responsibilities and maintaining professional relationships.
find out more
Solicitation Letter For Financial Support
A Canadian-compliant formal letter requesting financial support from potential donors, including all necessary legal disclosures and funding details.
find out more
Request Letter For Payment Release
A formal Canadian business document requesting the release of payment owed, including payment details and supporting documentation as required under Canadian law.
find out more
Maternity Leave Application Letter
A formal request for maternity leave under Canadian employment law, specifying leave dates and arrangements between employee and employer.
find out more
Loan Rejection Letter
A regulated Canadian financial document formally communicating the denial of a loan application, including mandatory disclosures and rejection reasons.
find out more
Letter Request For Transfer
A formal Canadian document requesting the transfer of assets, accounts, or securities between parties, complying with federal and provincial regulations.
find out more
Letter Of Assistance
A Canadian Federal Court document granting customs officers ongoing authority to conduct searches for contraband or evidence of customs-related offenses.
find out more
Letter For Financial Support
A Canadian legal document establishing a formal commitment to provide financial support to another party, typically used for immigration, education, or family support purposes.
find out more
Leave Approval Mail To Manager
A standardized leave request email template for Canadian workplace environments, facilitating formal leave approval processes between employees and managers.
find out more
Authorization Letter To Receive Money
A Canadian-compliant formal document that authorizes a designated person or entity to receive funds on behalf of another party, subject to federal and provincial regulations.
find out more
Authorization Letter To Receive
A Canadian legal document authorizing a designated party to receive items or conduct specific transactions on behalf of the authorizing individual.
find out more
Volunteer Application Letter
A Canadian-compliant document used to formally apply for volunteer positions, gathering essential information and consents from potential volunteers.
find out more
Simple Payment Request Letter
A formal Canadian business document requesting payment for outstanding debts or invoices, compliant with federal and provincial regulations.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)