The Termination Mail To Employee is a crucial document used in the Netherlands when formally ending an employment relationship. It must be drafted in accordance with strict Dutch employment law requirements, including compliance with the Dutch Civil Code and Work and Security Act. This document is used when employment termination has been decided upon and approved through proper channels (such as UWV or court approval where required, or mutual agreement). It contains mandatory elements such as the termination date, notice period, grounds for termination, and financial arrangements including transition payment calculations. The document serves both as a legal record and as a formal communication tool, ensuring transparency and clarity in the termination process while protecting both employer and employee rights under Dutch law.
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1. Recipient Details: Employee's full name, address, and employee ID number
2. Subject Line: Clear indication that this is a termination notice (e.g., 'Notice of Employment Termination')
3. Employment Details: Current position, department, and employment start date
4. Termination Statement: Clear statement of the employment termination and effective date
5. Legal Grounds: Specific legal basis for termination under Dutch law
6. Notice Period: Specification of the notice period and last working day
7. Financial Information: Information about final salary, transition payment (transitievergoeding), and outstanding benefits
8. Company Property: Instructions regarding return of company property
9. Closing Actions: Information about exit procedures and handover requirements
1. Performance Issues: Include when termination is based on documented performance issues
2. Redundancy Explanation: Include when termination is due to organizational restructuring
3. Garden Leave: Include when employee is placed on garden leave during notice period
4. Non-Compete Reminder: Include when employee is bound by existing non-compete clauses
5. Outplacement Support: Include when company offers career transition assistance
6. Settlement Agreement Reference: Include when a separate settlement agreement is proposed
7. Reference Offer: Include when company is willing to provide employment references
1. Final Payment Calculation: Detailed breakdown of final salary, transition payment, and other entitlements
2. Company Property Checklist: List of company items to be returned
3. Benefits Summary: Overview of benefit termination dates and continuation options
4. Exit Procedure Checklist: Step-by-step guide for completing exit procedures
5. UWV Documentation: Copies of any required UWV (Dutch employment agency) forms or notifications
Relevant legal definitions
Notice Period
Termination Date
Last Working Day
Transition Payment (Transitievergoeding)
Employment Agreement
Company Property
Confidential Information
Non-Compete Obligations
Garden Leave
Final Settlement
Accrued Holiday Pay (Vakantiegeld)
Collective Labor Agreement (CAO)
UWV
Exit Procedures
Handover Process
Settlement Agreement
Outstanding Benefits
Company Policies
Professional Secrecy Obligations
Intellectual Property Rights
Termination Date
Last Working Day
Transition Payment (Transitievergoeding)
Employment Agreement
Company Property
Confidential Information
Non-Compete Obligations
Garden Leave
Final Settlement
Accrued Holiday Pay (Vakantiegeld)
Collective Labor Agreement (CAO)
UWV
Exit Procedures
Handover Process
Settlement Agreement
Outstanding Benefits
Company Policies
Professional Secrecy Obligations
Intellectual Property Rights
Clauses
Termination Notice
Final Settlement
Notice Period
Company Property Return
Confidentiality
Non-Competition
Reference Provision
Full and Final Settlement
Outstanding Payments
Holiday Pay
Transition Payment
Exit Procedures
Handover Requirements
Post-Employment Obligations
Data Protection
Professional Secrecy
Final Payroll
Benefits Termination
Company Access
Document Return
Final Settlement
Notice Period
Company Property Return
Confidentiality
Non-Competition
Reference Provision
Full and Final Settlement
Outstanding Payments
Holiday Pay
Transition Payment
Exit Procedures
Handover Requirements
Post-Employment Obligations
Data Protection
Professional Secrecy
Final Payroll
Benefits Termination
Company Access
Document Return
Relevant Industries
Technology
Financial Services
Manufacturing
Retail
Healthcare
Professional Services
Education
Construction
Hospitality
Telecommunications
Energy
Transportation
Media and Entertainment
Real Estate
Agriculture
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Personnel Administration
Executive Leadership
Corporate Governance
Talent Management
Operations
Finance
Relevant Roles
HR Director
HR Manager
Legal Counsel
HR Business Partner
Employment Lawyer
HR Administrator
Company Secretary
General Counsel
HR Operations Manager
Benefits Administrator
Personnel Manager
Chief Human Resources Officer
Employee Relations Manager
HR Compliance Manager
Talent Management Director
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