The Clearance Letter From Employer (Arbeitszeugnis) is a fundamental document in German employment law, required under §109 of the German Trade Regulation Act (Gewerbeordnung) and §630 of the German Civil Code (BGB). This document must be provided to every employee upon termination of employment, regardless of the reason for separation or length of service. Unlike simple employment verification letters in other jurisdictions, a German Clearance Letter must provide a detailed assessment of the employee's performance and conduct while maintaining a positive tone. The document serves as a crucial reference for future employment opportunities and must be carefully drafted to comply with legal requirements while avoiding coded negative references that are sometimes used in German employment references. The letter typically follows standardized phrases and structures that are well-understood in the German business context.
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1. Company Letterhead and Date: Official company letterhead with full contact details and current date
2. Letter Title: Clear identification as 'Arbeitszeugnis' (Employment Reference Letter)
3. Personal Information: Employee's full name, date of birth (if customary), and job title
4. Employment Duration: Precise start and end dates of employment
5. Job Description: Detailed description of main responsibilities and duties
6. Performance Assessment: Evaluation of work quality, knowledge, capabilities, and achievement of objectives
7. Behavioral Assessment: Description of conduct towards superiors, colleagues, and clients
8. Reason for Termination: Standard phrase indicating reason for leaving (typically employee's decision to leave)
9. Closing Formula: Expression of gratitude, good wishes for the future, and signature block
1. Special Achievements: Notable projects, achievements, or additional responsibilities, included when the employee had significant accomplishments
2. Training and Development: Completed training programs or professional development, included when relevant to career progression
3. Management Responsibilities: Details about team leadership and management duties, included for employees in leadership positions
4. International Assignments: Information about international work or projects, included when applicable
5. Special Skills: Specific technical or professional skills, included when particularly relevant to the role
1. Certificate of Training: Copies of relevant training certificates obtained during employment, attached when specifically requested
2. Project List: Detailed list of major projects handled, attached for technical or project-based roles when relevant
3. Performance Metrics: Specific performance data or achievements in numerical form, attached when beneficial and agreed upon
Relevant legal definitions
Arbeitszeugnis
Employment Period
Position Title
Reporting Line
Areas of Responsibility
Performance Rating
Professional Conduct
Work Quality
Leadership Responsibilities
Project Authority
Business Relationships
Technical Expertise
Professional Development
Termination Date
Company Name
Employee Name
Department
Division
Location of Employment
Reason for Departure
Employment Period
Position Title
Reporting Line
Areas of Responsibility
Performance Rating
Professional Conduct
Work Quality
Leadership Responsibilities
Project Authority
Business Relationships
Technical Expertise
Professional Development
Termination Date
Company Name
Employee Name
Department
Division
Location of Employment
Reason for Departure
Clauses
Personal Information
Employment Duration
Position Description
Responsibilities and Duties
Performance Assessment
Work Quality
Professional Conduct
Social Behavior
Leadership Performance
Technical Competence
Initiative and Commitment
Achievement of Objectives
Reason for Termination
Future Well-Wishes
Authenticity Declaration
Employment Duration
Position Description
Responsibilities and Duties
Performance Assessment
Work Quality
Professional Conduct
Social Behavior
Leadership Performance
Technical Competence
Initiative and Commitment
Achievement of Objectives
Reason for Termination
Future Well-Wishes
Authenticity Declaration
Relevant Industries
Technology
Manufacturing
Financial Services
Healthcare
Retail
Education
Professional Services
Construction
Automotive
Energy
Telecommunications
Media
Agriculture
Transportation
Public Sector
Non-Profit
Hospitality
Real Estate
Pharmaceuticals
Consumer Goods
Relevant Teams
Human Resources
Legal
Compliance
Senior Management
Operations
Administration
Employee Relations
Workforce Management
Personnel Development
Relevant Roles
Chief Executive Officer
Managing Director
Department Head
Project Manager
Software Developer
Financial Analyst
Sales Representative
Marketing Manager
Human Resources Manager
Operations Manager
Research Scientist
Administrative Assistant
Customer Service Representative
Business Development Manager
Technical Lead
Quality Assurance Specialist
Product Manager
Legal Counsel
Account Manager
Production Supervisor
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