The Job Reference Letter is a crucial document in Swiss employment law, required whenever an employment relationship ends or upon employee request during employment. Under Article 330a of the Swiss Code of Obligations, employees have a legal right to request this document, and employers are obligated to provide it. The reference letter must include detailed information about the nature and duration of employment, the employee's performance, and their conduct. It follows a specific format known as the "qualified work reference" (qualifiziertes Arbeitszeugnis), which must be written in a benevolent yet truthful manner, adhering to Swiss legal principles of completeness, truth, clarity, and good faith. This document serves as an essential tool for future employment opportunities and must be carefully drafted to avoid potential legal disputes while maintaining objectivity and fairness.
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1. Letter Header: Company letterhead including full company name, address, and contact details
2. Date and Place: Current date and location of issuance
3. Title: Clear identification as 'Employment Reference Letter' (Arbeitszeugnis)
4. Employee Information: Full name, date of birth, and nationality of the employee
5. Employment Period: Precise start and end dates of employment
6. Position and Role: Detailed description of the employee's position(s) and responsibilities
7. Performance Assessment: Evaluation of the employee's work quality, reliability, and capabilities
8. Conduct Assessment: Description of the employee's behavior towards supervisors, colleagues, and clients
9. Reason for Departure: Brief, neutral statement about why the employment relationship ended
10. Closing Formula: Standard closing with good wishes for the future
11. Signature Block: Company representative's name, position, and signature
1. Professional Development: Details of training, certifications, or skills acquired during employment - included when significant professional development occurred
2. Special Achievements: Specific projects or accomplishments - included when there are notable achievements to highlight
3. Management Responsibilities: Details about team leadership and management duties - included when the employee held supervisory roles
4. Language Skills: Assessment of language abilities - included when language skills were relevant to the position
5. International Assignments: Details of work in other countries or with international teams - included when applicable
1. Performance Reviews Summary: Optional attachment summarizing key performance evaluations during employment period
2. Certificates and Qualifications: Optional copies of relevant certificates or qualifications obtained during employment
3. Project List: Optional detailed list of major projects and responsibilities, particularly useful for technical or project-based roles
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