Job Reference Letter for the Netherlands

Job Reference Letter Template for Netherlands

A Job Reference Letter under Dutch law is a formal document provided by an employer to a current or former employee, as regulated by Article 7:656 of the Dutch Civil Code. This document serves as an official record of employment, detailing the nature and duration of work performed, and potentially including information about the employee's performance and conduct. The letter must comply with Dutch privacy laws (GDPR/AVG) and anti-discrimination legislation, while providing truthful and objective information that can be used for the employee's future employment opportunities. It represents a legal obligation for Dutch employers when requested by employees.

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What is a Job Reference Letter?

A Job Reference Letter is a crucial document in the Dutch employment landscape, required by law under Article 7:656 of the Dutch Civil Code when requested by an employee. This document serves multiple purposes: it verifies previous employment, provides details about job responsibilities, and can include information about performance and conduct when appropriate. The letter is commonly requested during job transitions, visa applications, or other administrative procedures requiring proof of employment history. Under Dutch law, employers are obligated to provide this document upon request, and it must contain truthful information while complying with privacy (GDPR/AVG) and anti-discrimination regulations. The content and format should be professional, objective, and relevant to the employee's future career prospects.

What sections should be included in a Job Reference Letter?

1. Letter Header: Company letterhead including full legal name, address, and contact details

2. Date and Reference: Current date and any reference number for the letter

3. Employee Details: Full name and job title of the employee

4. Employment Period: Precise start and end dates of employment

5. Job Role Description: Brief description of the main responsibilities and position(s) held

6. Reason for Departure: Factual statement of how the employment ended (e.g., resignation, mutual agreement)

7. Signature Block: Name, position, and signature of the authorized representative issuing the letter

What sections are optional to include in a Job Reference Letter?

1. Performance Assessment: Brief evaluation of the employee's performance, only if specifically requested and permitted by company policy

2. Key Achievements: Notable projects or contributions made by the employee, included when relevant to their future employment

3. Professional Development: Training courses completed or certifications obtained during employment

4. Conduct and Reliability: Statement about the employee's conduct and reliability, if positive and requested

5. Recommendation Statement: A formal recommendation for future employment, only if company policy allows and performance warrants it

What schedules should be included in a Job Reference Letter?

1. Employment History Details: Detailed listing of different positions held within the company, if applicable

2. Certification Copies: Copies of relevant certificates or training completions mentioned in the letter, if applicable

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Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

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What is a Job Reference Letter?

What sections should be included in a Job Reference Letter?

What sections are optional to include in a Job Reference Letter?

What schedules should be included in a Job Reference Letter?

Authors

Alex Denne

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