Administrative Services Agreement for Switzerland

Administrative Services Agreement Template for Switzerland

A comprehensive legal agreement governed by Swiss law that establishes the terms and conditions under which one party (the Service Provider) provides administrative services to another party (the Client). The document addresses key aspects including service scope, responsibilities, compensation, data protection, and liability, while ensuring compliance with Swiss legal requirements, particularly the Code of Obligations. It includes detailed provisions for service delivery, quality standards, confidentiality, and termination rights, tailored to meet Swiss regulatory requirements and business practices.

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What is a Administrative Services Agreement?

The Administrative Services Agreement is essential for businesses operating in Switzerland that require external administrative support while maintaining compliance with Swiss law. This document is typically used when a company needs to outsource administrative functions such as office management, secretarial services, document handling, or other administrative tasks to an external provider. The agreement ensures clear definition of services, responsibilities, and deliverables while addressing crucial aspects of Swiss business law, including data protection requirements and service contract provisions under the Swiss Code of Obligations. It's particularly relevant for companies seeking to streamline operations, focus on core business activities, or access specialized administrative expertise without creating direct employment relationships.

What sections should be included in a Administrative Services Agreement?

1. Parties: Identification and details of the service provider and recipient

2. Background: Context of the agreement and general purpose of the administrative services arrangement

3. Definitions: Key terms used throughout the agreement

4. Scope of Services: Detailed description of administrative services to be provided

5. Term and Commencement: Duration of the agreement and start date

6. Service Provider's Obligations: Key responsibilities and commitments of the service provider

7. Client's Obligations: Key responsibilities and commitments of the client

8. Fees and Payment Terms: Service fees, payment schedule, and invoicing procedures

9. Data Protection and Confidentiality: Obligations regarding data handling and confidential information

10. Intellectual Property: Ownership and usage rights of any IP created or used

11. Liability and Indemnification: Extent of liability and indemnification obligations

12. Termination: Grounds and process for termination

13. Post-Termination Obligations: Duties and responsibilities after agreement ends

14. General Provisions: Standard clauses including notices, amendments, governing law

What sections are optional to include in a Administrative Services Agreement?

1. Personnel: Required when specific individuals will be key to service delivery or when personnel requirements need to be specified

2. Service Levels: Include when specific performance metrics and standards need to be met

3. Insurance: Required when specific insurance coverage needs to be maintained

4. Business Continuity: Include for critical administrative services requiring disaster recovery planning

5. Audit Rights: Include when client requires right to audit service provider's operations

6. Anti-Corruption: Required for international services or when dealing with public sector

7. Force Majeure: Include when specific events beyond parties' control need to be addressed

What schedules should be included in a Administrative Services Agreement?

1. Schedule 1 - Services Description: Detailed breakdown of administrative services to be provided

2. Schedule 2 - Fee Schedule: Detailed pricing, payment terms, and any variable fees

3. Schedule 3 - Service Levels: Performance metrics and measurement criteria

4. Schedule 4 - Key Personnel: Details of key staff assigned to provide services

5. Schedule 5 - Data Processing Agreement: Detailed data protection obligations compliant with Swiss FADP

6. Schedule 6 - Operational Procedures: Day-to-day operational procedures and protocols

7. Appendix A - Contact Details: Key contact information for both parties

8. Appendix B - Required Forms: Standard forms used in service delivery

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Switzerland

Publisher

Genie AI

Document Type

Service Agreement

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Financial Services

Professional Services

Healthcare

Technology

Manufacturing

Real Estate

Education

Retail

Hospitality

Non-Profit Organizations

Insurance

Construction

Telecommunications

Relevant Teams

Legal

Operations

Procurement

Compliance

Administration

Finance

Risk Management

Facilities Management

Corporate Services

Business Support

Data Protection

Relevant Roles

Chief Operating Officer

Head of Administration

Legal Counsel

Compliance Officer

Operations Manager

Procurement Manager

Contract Manager

Facility Manager

Office Manager

Company Secretary

Administrative Services Director

Business Support Manager

Chief Financial Officer

Risk Manager

Data Protection Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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