The Media Release Form For Employees is essential for modern businesses operating in Canada that wish to showcase their workforce through various media channels while maintaining legal compliance. This document becomes necessary when companies plan to use employee images, videos, or other media content for marketing, internal communications, social media, or promotional materials. It ensures compliance with Canadian privacy laws, particularly PIPEDA, and addresses both federal and provincial requirements for personal information protection. The form should be implemented during the onboarding process or before any media content featuring employees is created or used. It includes specific provisions for usage rights, privacy protection, term of use, and revocation procedures, making it suitable for organizations of all sizes that need to manage their media assets while respecting employee rights.

1. Parties: Identifies the employer (company) and the employee including full legal names and addresses

2. Background: Explains the purpose of the agreement and the context of media creation and usage in the employment relationship

3. Definitions: Defines key terms such as 'Media Content', 'Licensed Uses', 'Marketing Materials', 'Company Platforms', etc.

4. Grant of Rights: Core section where employee grants permission to use their image, voice, likeness, and performances in various media formats

5. Scope of Usage: Details where and how the media content may be used (websites, social media, advertising, etc.)

6. Term and Territory: Specifies duration of the permission and geographic areas where media can be used

7. No Additional Compensation: Clarifies that no additional compensation will be provided for media usage beyond regular employment compensation

8. Privacy Rights and Consent: Addresses privacy considerations and confirms employee's informed consent

9. Revocation Rights: Explains if and how the employee can revoke permissions for future use

10. Execution: Signature block and date of agreement