Media Release Form For Employees for United Arab Emirates

Media Release Form For Employees Template for United Arab Emirates

A comprehensive legal document governed by UAE law that establishes the terms and conditions under which an employer may capture, use, and distribute an employee's image, voice, and likeness in various media formats. This document ensures compliance with UAE Federal Laws including Employment Law No. 33 of 2021, Data Protection Law No. 45 of 2021, and relevant media regulations while protecting both employer and employee interests. It specifically addresses consent requirements, usage rights, duration, and limitations while incorporating UAE-specific cultural and religious considerations.

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What is a Media Release Form For Employees?

The Media Release Form For Employees is essential for UAE-based organizations that create and distribute media content featuring their employees. This document becomes particularly necessary in today's digital age where companies frequently use employee images and videos for marketing, internal communications, and social media. It ensures compliance with UAE Federal Laws, including employment, data protection, and media regulations, while respecting local cultural sensitivities. The form covers various aspects including consent for media capture and usage, scope of permitted use, duration of rights, and withdrawal mechanisms. It protects both the employer's need to create engaging content and the employee's privacy and personal rights under UAE law.

What sections should be included in a Media Release Form For Employees?

1. Parties: Identification of the employer organization and the employee giving consent

2. Background: Brief context explaining the purpose of the media release form and its importance in the employment relationship

3. Definitions: Key terms including 'Media Content', 'Marketing Materials', 'Intellectual Property Rights', and 'Publication Channels'

4. Grant of Rights: Employee's explicit consent for the capture, use, and distribution of their image, voice, and likeness

5. Scope of Usage: Detailed description of how and where the media content may be used by the employer

6. Duration of Rights: Time period for which the consent and rights are granted

7. No Compensation: Acknowledgment that no additional compensation is due for media usage

8. Employee Rights: Statement of employee's rights regarding review of content and withdrawal of consent

9. Governing Law: Specification of UAE law as the governing law for the agreement

What sections are optional to include in a Media Release Form For Employees?

1. Territorial Limitations: Specific geographical restrictions on media usage, included when content use needs to be limited to certain regions

2. Social Media Provisions: Specific terms for social media usage, included when the organization has an active social media presence

3. Sensitive Content Restrictions: Special provisions for sensitive or confidential information, included for roles involving access to confidential matters

4. Third Party Rights: Provisions for sharing content with third parties, included when media will be shared with partner organizations

5. Religious and Cultural Considerations: Specific provisions addressing UAE cultural and religious sensitivities, included when content may have cultural implications

What schedules should be included in a Media Release Form For Employees?

1. Schedule 1: Approved Usage Examples: List of specific approved uses of media content (e.g., company website, brochures, presentations)

2. Schedule 2: Restricted Usage List: List of specifically prohibited uses of media content

3. Schedule 3: Content Review Process: Process for employee review and approval of media content before publication

4. Appendix A: Sample Media Contents: Examples of typical media content covered by the agreement

5. Appendix B: Withdrawal Form: Standard form for withdrawing consent for specific media usage

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Publisher

Genie AI

Document Type

Consent Form

Cost

Free to use
Relevant Industries

Media and Entertainment

Education

Financial Services

Technology

Healthcare

Retail

Professional Services

Hospitality

Manufacturing

Real Estate

Telecommunications

Construction

Relevant Teams

Human Resources

Legal

Marketing

Corporate Communications

Public Relations

Social Media

Training and Development

Compliance

Digital Marketing

Internal Communications

Relevant Roles

Marketing Manager

HR Director

Legal Counsel

Communications Manager

Public Relations Manager

Content Creator

Social Media Manager

Corporate Events Manager

Training Coordinator

Brand Manager

Employee Relations Manager

Compliance Officer

Digital Marketing Specialist

Internal Communications Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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