Character Evaluation Form for Canada

Character Evaluation Form Template for Canada

A Character Evaluation Form is a comprehensive document used in Canadian jurisdictions to assess an individual's personal and professional character traits, integrity, and suitability for specific positions or roles. The document complies with federal legislation including PIPEDA and the Canadian Human Rights Act, as well as applicable provincial privacy and human rights laws. It includes sections for personal information, character assessment criteria, reference checks, and necessary declarations, while incorporating privacy notices and consent forms as required by Canadian law. The form serves as a standardized tool for evaluating character attributes while maintaining legal compliance and protecting both the evaluating organization and the subject's rights.

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What is a Character Evaluation Form?

The Character Evaluation Form is a crucial document used across various Canadian organizations to assess individuals' character and suitability for positions of trust or responsibility. This form becomes necessary when organizations need to evaluate candidates for roles requiring high integrity, trustworthiness, or work with vulnerable populations. The document incorporates comprehensive evaluation criteria while ensuring compliance with Canadian federal and provincial legislation, including PIPEDA, human rights laws, and relevant privacy regulations. It typically includes personal information collection, reference checks, character assessments, and may involve criminal background verifications depending on the role requirements. The Character Evaluation Form serves as a risk management tool while protecting individual rights and maintaining organizational due diligence in the evaluation process.

What sections should be included in a Character Evaluation Form?

1. Personal Information: Basic identifying information including full name, date of birth, contact details, and any relevant identification numbers

2. Purpose of Evaluation: Clear statement of why the character evaluation is being conducted and how the information will be used

3. Privacy Notice: Statement about information collection, use, storage, and individual's rights under PIPEDA and relevant provincial privacy laws

4. Character Assessment Areas: Core evaluation criteria including integrity, responsibility, interpersonal relations, and professional conduct

5. Reference Information: Details of required references who can attest to the individual's character

6. Declaration: Subject's declaration of truth and completeness of provided information

7. Consent: Subject's explicit consent for information collection, verification, and sharing with relevant parties

What sections are optional to include in a Character Evaluation Form?

1. Criminal Record Check Authorization: Include when background checks are required for the evaluation purpose

2. Professional Conduct History: Include for evaluations related to professional licensing or employment

3. Financial Responsibility: Include when financial trustworthiness is relevant to the evaluation purpose

4. International Background: Include when the subject has lived or worked in other countries

5. Youth Record Notice: Include when evaluating individuals who may have youth records under the Youth Criminal Justice Act

What schedules should be included in a Character Evaluation Form?

1. Reference Form Template: Standardized form for references to complete regarding the subject's character

2. Required Documentation Checklist: List of supporting documents required for the evaluation

3. Character Assessment Criteria: Detailed explanation of how character elements are evaluated and scored

4. Privacy Policy: Detailed privacy policy and information handling procedures

5. Verification Consent Forms: Specific consent forms for different types of background checks or verifications

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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What is a Character Evaluation Form?

What sections should be included in a Character Evaluation Form?

What sections are optional to include in a Character Evaluation Form?

What schedules should be included in a Character Evaluation Form?

Authors

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