Employee Release Form Template for Belgium

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Key Requirements PROMPT example:

Employee Release Form

"I need a Belgian Employee Release Form for a mutual termination agreement with a senior software developer, including provisions for ongoing intellectual property obligations and treatment of unvested stock options, with the termination date set for March 15, 2025."

Document background

The Employee Release Form is a crucial document used in Belgian employment relationships when formalizing the termination of employment. It serves multiple purposes: documenting the agreed-upon terms of separation, protecting both parties' interests, and ensuring compliance with Belgian labor laws and EU regulations. The document becomes necessary during voluntary departures, mutual agreements for termination, or as part of a broader settlement package. It typically includes provisions for final payments, benefit settlements, confidentiality requirements, and releases of claims, all while adhering to strict Belgian employment law requirements and GDPR compliance. The form is particularly important in Belgium due to the country's complex employment protection regulations and the need for clear documentation of termination terms.

Suggested Sections

1. Parties: Identification of the employer and employee, including full legal names and addresses

2. Background: Brief context of the employment relationship, including start date and position

3. Definitions: Key terms used throughout the agreement

4. Termination Date: Clear statement of when the employment relationship ends

5. Final Payment: Details of final salary, holiday pay, and other statutory payments

6. Release of Claims: Mutual release of claims between employer and employee

7. Confidentiality Obligations: Ongoing confidentiality requirements post-employment

8. Return of Company Property: Requirements for returning all company assets and documents

9. Data Protection: GDPR-compliant provisions regarding handling of personal data

10. Tax Implications: Statement about tax treatment of payments

11. Governing Law: Confirmation that Belgian law governs the agreement

12. Signatures: Execution blocks for both parties

Optional Sections

1. Non-Compete Clause: Restrictions on future employment, if applicable and legally enforceable

2. Reference Provision: Terms regarding future employment references

3. Outplacement Services: Details of any career transition support offered

4. Ongoing Benefits: Any benefits that continue post-employment

5. Non-Disparagement: Mutual agreements not to make negative statements

6. Stock Options/Equity: Treatment of any outstanding equity compensation

7. Legal Counsel Acknowledgment: Confirmation that employee had opportunity to seek legal advice

8. Revocation Period: Any applicable cooling-off period under Belgian law

Suggested Schedules

1. Schedule 1 - Payment Calculation: Detailed breakdown of all final payments and benefits

2. Schedule 2 - Company Property List: Itemized list of company property to be returned

3. Schedule 3 - Continuing Obligations: List of ongoing obligations from employment contract that survive termination

4. Appendix A - Employee Benefits Summary: Summary of any continuing or terminating benefits

5. Appendix B - Data Processing Terms: Detailed GDPR-compliant data processing provisions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

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Technology

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Media and Entertainment

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Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Compensation and Benefits

Executive Leadership

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Relevant Roles

HR Director

HR Manager

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Chief Human Resources Officer

HR Business Partner

Compliance Officer

Employment Lawyer

HR Administrator

Compensation and Benefits Manager

Employee Relations Manager

HR Operations Manager

Talent Management Director

Chief Legal Officer

General Counsel

HR Specialist

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