The Academic Software License agreement is designed for use in Belgian academic and research environments where software needs to be licensed for educational or research purposes. This document is essential when academic institutions or researchers need to formalize the terms of software usage in research projects, teaching activities, or academic collaborations. It incorporates specific provisions required under Belgian law and EU regulations, including intellectual property protection, data privacy requirements, and academic-specific considerations. The agreement is particularly relevant for software developed within academic institutions or being licensed to academic users, addressing unique aspects such as publication rights, attribution requirements, and research output provisions. This type of license differs from commercial software licenses by including specific academic use provisions while ensuring compliance with Belgian academic research frameworks and EU directives.
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1. Parties: Identification of the licensor (software owner/institution) and licensee (academic institution/researcher)
2. Background: Context of the software development and purpose of the academic license
3. Definitions: Key terms including Software, Academic Use, Academic Institution, Research Purposes, Documentation, and Derivatives
4. Grant of License: Scope of the academic license, including permitted uses and restrictions
5. Academic Use Requirements: Specific conditions and obligations for academic usage
6. Intellectual Property Rights: Ownership of software, modifications, and derivative works
7. Attribution and Publications: Requirements for acknowledging the software in academic publications
8. Data Protection and Privacy: GDPR compliance and data handling requirements
9. Warranties and Disclaimers: Limited warranties appropriate for academic software
10. Liability and Indemnification: Limitations of liability and indemnification provisions
11. Term and Termination: Duration of license and termination conditions
12. General Provisions: Standard clauses including governing law, jurisdiction, and notices
1. Commercial Use Restrictions: Additional restrictions if commercial use might arise from academic research
2. Student Access: Special provisions for student use of the software in academic programs
3. Export Control: Required if the software is subject to export control regulations
4. Source Code Access: Terms for accessing and modifying source code, if permitted
5. Collaborative Research: Provisions for multi-institution research projects
6. Technical Support: Terms of technical support if provided
7. Usage Tracking: Requirements for tracking and reporting software usage
8. Open Source Components: Required if the software incorporates open source elements
1. Schedule 1 - Software Description: Detailed description of the licensed software and components
2. Schedule 2 - Technical Requirements: Technical specifications and system requirements
3. Schedule 3 - Approved Academic Purposes: Specific approved academic uses and activities
4. Schedule 4 - Attribution Requirements: Detailed attribution and citation requirements
5. Appendix A - Installation Guide: Technical installation and setup instructions
6. Appendix B - Usage Guidelines: Best practices and usage guidelines for academic users
7. Appendix C - Security Requirements: Security protocols and requirements for software use
8. Appendix D - Data Processing Terms: Detailed data protection and processing requirements if applicable
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