Release Of Information Form for Australia

Release Of Information Form Template for Australia

This Release of Information Form is a legal document used in Australia that authorizes the disclosure of personal information from one party to another. The document complies with Australian privacy laws, including the Privacy Act 1988 (Cth) and relevant state-specific legislation. It provides a formal mechanism for consenting to the release of specified information while protecting the rights of the individual and establishing clear parameters for how the information can be used and shared. The form includes provisions for various types of information releases, from medical records to personal data, and incorporates necessary privacy safeguards required under Australian law.

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What is a Release Of Information Form?

The Free Release of Information Form is a essential document used in Australian jurisdictions to facilitate the authorized sharing of personal information between parties. This document is necessary when an individual or organization needs to formally authorize the release of specific information to designated recipients, whether for medical, educational, professional, or personal purposes. It ensures compliance with the Privacy Act 1988 (Cth), state privacy laws, and relevant industry regulations. The form is particularly crucial in contexts where sensitive personal information needs to be shared while maintaining privacy protections and documenting informed consent. Organizations typically use this Free Release of Information Form to standardize their information-sharing processes and maintain clear records of authorization for information disclosure.

What sections should be included in a Release Of Information Form?

1. Parties: Identifies all relevant parties: the individual whose information will be released (the subject), the organization/person releasing the information (the discloser), and the recipient of the information

2. Background: Brief context explaining the purpose and circumstances of the information release

3. Definitions: Key terms used in the form including types of information, parties involved, and technical terms

4. Information to be Released: Specific description of the information authorized for release, including date ranges and types of records

5. Purpose of Release: Clear statement of why the information is being released and how it will be used

6. Duration of Authorization: The time period for which the release authorization is valid

7. Rights and Revocation: Statement of the subject's rights, including the right to revoke authorization and any limitations

8. Privacy Notice: Statement about how the information will be protected and any potential for redisclosure

9. Signatures and Declarations: Execution section including dates, signatures, and any witness requirements

What sections are optional to include in a Release Of Information Form?

1. Specific Authorizations: Additional authorizations for sensitive information such as mental health records, HIV status, or genetic information - used when such sensitive information may be included

2. Payment Authorization: Authorization for any fees associated with the release - used when there are costs for copying or processing records

3. Electronic Distribution Authorization: Specific consent for electronic transmission of information - used when digital transfer methods will be employed

4. Third Party Authorization: Authorization for release to additional parties beyond the primary recipient - used when information may need to be shared with multiple parties

5. Legal Representative Authorization: Additional section for when someone other than the subject is authorizing the release - used for minors or individuals lacking capacity

What schedules should be included in a Release Of Information Form?

1. Schedule A - Record Details: Detailed list of specific records or information to be released, including dates and document types

2. Schedule B - Recipient Instructions: Specific instructions for how the information should be handled, stored, or destroyed by the recipient

3. Schedule C - Fee Schedule: If applicable, breakdown of any fees associated with the release of information

4. Appendix 1 - Proof of Identity Requirements: List of acceptable identification documents required to process the release

5. Appendix 2 - Privacy Statement: Detailed privacy notice explaining how the information will be protected and used

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Australia

Publisher

Genie AI

Sector

Cost

Free to use
Relevant Industries

Healthcare

Education

Financial Services

Legal Services

Government

Insurance

Social Services

Professional Services

Human Resources

Real Estate

Relevant Teams

Legal

Compliance

Privacy

Medical Records

Information Management

Human Resources

Administration

Risk Management

Operations

Client Services

Information Security

Data Protection

Relevant Roles

Privacy Officer

Compliance Manager

Medical Records Administrator

Legal Counsel

Healthcare Administrator

Human Resources Manager

Data Protection Officer

Records Manager

Information Security Officer

Practice Manager

Administration Coordinator

Risk Manager

Client Services Manager

Operations Manager

Industries
Privacy Act 1988 (Cth): The primary federal legislation governing the collection, use, storage and disclosure of personal information in Australia. It includes the Australian Privacy Principles (APPs) which set out standards for handling personal information.
My Health Records Act 2012: Relevant when the release of information involves health records, establishing the framework for the management of electronic health records in Australia.
Freedom of Information Act 1982: Provides individuals with a legally enforceable right to access documents held by government agencies, relevant for release of information from public bodies.
Healthcare Identifiers Act 2010: Important when dealing with healthcare-related information releases, as it governs the handling of healthcare identifiers and associated personal information.
State-specific Health Records Acts: Various state-based legislation such as the Health Records Act 2001 (VIC) or the Health Records and Information Privacy Act 2002 (NSW) that govern health information privacy at the state level.
Guardianship Acts (State-specific): Relevant when the person providing consent for information release lacks capacity, determining who can act on their behalf.
Australian Consumer Law: Ensures that the release form is fair, transparent, and doesn't contain any unfair contract terms.
Electronic Transactions Act 1999: Relevant if the release form will be executed electronically, ensuring electronic signatures and documents have legal validity.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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