The Move Out Letter To Landlord Thank You is an essential document used in Australian residential and commercial tenancy contexts when a tenant is concluding their lease agreement. This document serves multiple purposes: it maintains professional relationships, provides formal documentation of the move-out process, and ensures compliance with Australian tenancy laws. It should be used when a tenant has confirmed their departure date and is preparing to vacate the property. The letter typically includes key information such as the tenancy details, confirmation of property condition, bond return requests, and forwarding contact information. While not strictly required by law, this type of letter is considered best practice in Australian property management and can help facilitate a smooth transition while potentially serving as valuable documentation for future reference.
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1. Date and Address Block: Current date and landlord's complete contact information
2. Subject Line: Clear indication that this is a move-out thank you letter with reference to the property address
3. Greeting: Professional salutation to the landlord/property manager
4. Tenancy Details: Brief mention of the rental period and property address
5. Expression of Gratitude: Thankful acknowledgment for the tenancy period and positive experiences
6. Move-out Confirmation: Confirmation of move-out date and that keys have been returned
7. Property Condition: Brief statement confirming the property has been left in good condition
8. Bond Return Request: Polite request for bond return and preferred payment method
9. Forwarding Address: New contact details for future correspondence
10. Closing: Professional sign-off and signature
1. Maintenance History: Include if there were significant maintenance issues handled during tenancy that might affect final inspection
2. Inspection Arrangements: Include if final inspection hasn't yet been conducted and needs to be arranged
3. Utility Confirmations: Include if you need to confirm that utilities have been disconnected or transferred
4. Reference Request: Include if you wish to request a landlord reference for future rentals
5. Outstanding Issues: Include if there are any minor issues or repairs that need to be addressed
6. Feedback Section: Include if you wish to provide constructive feedback about the rental experience
1. Property Condition Report: Final inspection report or photos documenting the property's condition at move-out
2. Utility Bills: Copies of final utility bills or disconnection notices
3. Cleaning Receipts: Receipts for professional cleaning if required by lease
4. Key Return Form: Documentation of returned keys and access devices
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