Location Release Form for Australia

Location Release Form Template for Australia

An Australian Location Release Form is a legal agreement that grants permission to film, photograph, or record at a specific property or location. This document, governed by Australian law, establishes the terms and conditions under which a property can be used for production purposes, including access rights, duration, compensation, and liability provisions. It protects both the property owner's interests and the filming party's rights while ensuring compliance with relevant Australian federal and state regulations regarding property use, safety, and privacy.

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What is a Location Release Form?

The Location Release Form is a crucial legal document used in Australia when seeking permission to film, photograph, or record at a private or commercial property. This document is essential for any production activity requiring location access, from major film productions to commercial photography shoots. The form includes specific provisions compliant with Australian property law, privacy regulations, and liability requirements. It typically covers key aspects such as access periods, permitted areas, compensation, insurance requirements, and property protection measures. The Location Release Form serves as a formal agreement between the property owner/manager and the filming party, providing legal protection and clear guidelines for both parties while ensuring compliance with local filming regulations and property use restrictions.

What sections should be included in a Location Release Form?

1. Parties: Identifies the property owner/authorized representative and the filming party/production company

2. Background: Brief context about the intended filming/photography and purpose

3. Definitions: Defines key terms used in the agreement including 'Property', 'Filming Period', 'Content', and 'Production'

4. Grant of Rights: Specifies the permission to access and film at the location, including scope of use

5. Filming Period: Details the dates, times, and duration of access granted

6. Payment: Specifies any fees, deposits, or compensation for use of the location

7. Property Owner's Obligations: Outlines what the property owner must do or provide

8. Filming Party's Obligations: Details responsibilities including property care, conduct, and cleanup

9. Insurance and Liability: Specifies insurance requirements and allocation of risk

10. Property Condition: Addresses pre and post-filming condition requirements

11. Termination: Circumstances under which either party can terminate the agreement

12. Governing Law: Specifies that Australian law governs the agreement

What sections are optional to include in a Location Release Form?

1. Special Requirements: Used when the property has specific rules, restrictions, or requirements

2. Heritage Protection: Required for heritage-listed properties or locations with historical significance

3. Environmental Protection: Used when filming in environmentally sensitive areas or gardens

4. Noise Restrictions: Important for residential areas or locations with specific noise limitations

5. Security Requirements: Needed for high-security locations or properties requiring specific access protocols

6. Parking and Access: Important for urban locations or properties with specific parking constraints

7. Utilities Usage: Required when production needs access to property utilities

8. Neighboring Properties: Used when filming might impact adjacent properties

What schedules should be included in a Location Release Form?

1. Schedule 1 - Property Details: Detailed description of the property and specific areas permitted for filming

2. Schedule 2 - Filming Schedule: Detailed breakdown of filming dates, times, and specific activities

3. Schedule 3 - Fee Schedule: Breakdown of all fees, deposits, and payment terms

4. Schedule 4 - Insurance Requirements: Specific insurance coverage requirements and minimum coverage amounts

5. Appendix A - Property Rules: Specific rules and guidelines for the property

6. Appendix B - Site Plan: Map or diagram showing permitted filming areas and access points

7. Appendix C - Condition Report: Pre-filming property condition documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Australia

Publisher

Genie AI

Document Type

Release Agreement

Cost

Free to use
Relevant legal definitions
Relevant Industries

Media & Entertainment

Film & Television

Photography

Advertising

Real Estate

Events & Hospitality

Tourism

Education

Corporate Communications

Marketing

Property Management

Relevant Teams

Legal

Operations

Production

Facilities Management

Risk & Compliance

Marketing

Creative Services

Property Management

Events

Content Creation

Relevant Roles

Location Manager

Production Manager

Property Manager

Real Estate Agent

Film Producer

Professional Photographer

Event Coordinator

Legal Counsel

Risk Manager

Operations Manager

Marketing Director

Content Producer

Creative Director

Facilities Manager

Property Administrator

Compliance Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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