Location Release Form Template for Indonesia

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Key Requirements PROMPT example:

Location Release Form

"I need a Location Release Form for filming a TV commercial at my office building in Jakarta from March 15-20, 2025, including provisions for after-hours access and temporary set modifications."

Document background

The Location Release Form is a crucial legal document used in Indonesia when seeking permission to film, photograph, or conduct production activities at a specific location. This document is essential for compliance with Indonesian property laws, the Civil Code (Kitab Undang-undang Hukum Perdata), and specific regulations governing filming activities, such as Law No. 33 of 2009 on Film Industry. The form includes detailed provisions about property access, usage rights, compensation, liability, and protection measures. It's particularly important when dealing with private properties, cultural heritage sites, or public spaces, where additional permits or special considerations may be required. The Location Release Form serves as both a permission grant and a protective measure for all parties involved, ensuring clear documentation of terms and conditions while meeting local legal requirements.

Suggested Sections

1. Parties: Identification of the property owner/authorized representative (Releaser) and the production company/photographer (Releasee)

2. Background: Brief context about the filming/photography project and the location

3. Definitions: Key terms including 'Property', 'Recording', 'Production', and 'Usage Rights'

4. Grant of Rights: Explicit permission to enter, use the location, and create recordings, including scope of usage rights

5. Time and Access: Specific dates, times, and duration of access to the location

6. Compensation: Payment terms and any additional fees or deposits

7. Property Protection: Obligations regarding care and protection of the property during use

8. Representations and Warranties: Property owner's confirmation of authority to grant permission and production company's commitment to proper use

9. Liability and Indemnification: Responsibility for damages and insurance requirements

10. Governing Law: Specification of Indonesian law as governing law and jurisdiction

Optional Sections

1. Special Conditions for Historical Sites: Additional terms required when filming at cultural or historical locations, use when property falls under Law No. 11 of 2010 on Cultural Heritage

2. Restoration Obligations: Specific requirements for returning the property to its original condition, use for locations requiring set construction or significant alterations

3. Privacy Provisions: Additional terms regarding privacy and data protection, use when filming involves private residences or spaces

4. Local Community Impact: Terms regarding community notification and disruption management, use for filming in residential areas

5. Environmental Protection: Special conditions for protecting natural environments, use for outdoor or environmentally sensitive locations

6. Security Requirements: Additional security measures and requirements, use for high-value or sensitive locations

Suggested Schedules

1. Schedule A - Property Description: Detailed description of the location and specific areas permitted for filming/photography

2. Schedule B - Recording Schedule: Detailed timeline of filming/photography activities including setup and wrap times

3. Schedule C - Equipment List: List of major equipment to be brought onto the property

4. Schedule D - Insurance Certificates: Copies of required insurance documentation

5. Appendix 1 - Location Photos: Pre-filming/photography condition documentation of the property

6. Appendix 2 - Special Requirements: Any specific requirements or restrictions for the particular location

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Media & Entertainment

Film Production

Photography

Advertising

Real Estate

Events & Exhibitions

Tourism

Education

Cultural Heritage

Corporate Communications

Relevant Teams

Legal

Operations

Production

Facilities Management

Risk & Compliance

Real Estate

Event Management

Location Services

Property Management

Cultural Affairs

Relevant Roles

Location Manager

Production Manager

Property Manager

Legal Counsel

Film Producer

Photography Director

Event Coordinator

Location Scout

Facilities Manager

Risk Manager

Compliance Officer

Real Estate Manager

Cultural Heritage Officer

Production Assistant

Operations Manager

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Simple General Release Form

An Indonesian law-compliant document where one party releases legal claims against another in exchange for consideration.

How Genie AI reduced drafting time by 75% for a legal firm

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Authors

Alex Denne

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