The Location Release Form is a crucial legal document used in Indonesia when seeking permission to film, photograph, or conduct production activities at a specific location. This document is essential for compliance with Indonesian property laws, the Civil Code (Kitab Undang-undang Hukum Perdata), and specific regulations governing filming activities, such as Law No. 33 of 2009 on Film Industry. The form includes detailed provisions about property access, usage rights, compensation, liability, and protection measures. It's particularly important when dealing with private properties, cultural heritage sites, or public spaces, where additional permits or special considerations may be required. The Location Release Form serves as both a permission grant and a protective measure for all parties involved, ensuring clear documentation of terms and conditions while meeting local legal requirements.
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1. Parties: Identification of the property owner/authorized representative (Releaser) and the production company/photographer (Releasee)
2. Background: Brief context about the filming/photography project and the location
3. Definitions: Key terms including 'Property', 'Recording', 'Production', and 'Usage Rights'
4. Grant of Rights: Explicit permission to enter, use the location, and create recordings, including scope of usage rights
5. Time and Access: Specific dates, times, and duration of access to the location
6. Compensation: Payment terms and any additional fees or deposits
7. Property Protection: Obligations regarding care and protection of the property during use
8. Representations and Warranties: Property owner's confirmation of authority to grant permission and production company's commitment to proper use
9. Liability and Indemnification: Responsibility for damages and insurance requirements
10. Governing Law: Specification of Indonesian law as governing law and jurisdiction
1. Special Conditions for Historical Sites: Additional terms required when filming at cultural or historical locations, use when property falls under Law No. 11 of 2010 on Cultural Heritage
2. Restoration Obligations: Specific requirements for returning the property to its original condition, use for locations requiring set construction or significant alterations
3. Privacy Provisions: Additional terms regarding privacy and data protection, use when filming involves private residences or spaces
4. Local Community Impact: Terms regarding community notification and disruption management, use for filming in residential areas
5. Environmental Protection: Special conditions for protecting natural environments, use for outdoor or environmentally sensitive locations
6. Security Requirements: Additional security measures and requirements, use for high-value or sensitive locations
1. Schedule A - Property Description: Detailed description of the location and specific areas permitted for filming/photography
2. Schedule B - Recording Schedule: Detailed timeline of filming/photography activities including setup and wrap times
3. Schedule C - Equipment List: List of major equipment to be brought onto the property
4. Schedule D - Insurance Certificates: Copies of required insurance documentation
5. Appendix 1 - Location Photos: Pre-filming/photography condition documentation of the property
6. Appendix 2 - Special Requirements: Any specific requirements or restrictions for the particular location
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