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1. Parties: Identifies the key owner/manager (releasing party) and the recipient (receiving party), including full legal names and contact details
2. Background: Brief context explaining the purpose of the key release and the property or properties involved
3. Definitions: Defines key terms used in the form including 'Keys', 'Property', 'Authorization Period', and 'Security Deposit' if applicable
4. Key Details: Specific identification of the keys being released, including key numbers or codes where applicable
5. Terms of Release: Conditions under which the keys are being released, including duration and authorized use
6. Recipient Responsibilities: Obligations of the key recipient including secure storage, prohibited copying, and proper usage
7. Return Conditions: Requirements and process for returning the keys, including timing and condition expectations
8. Liability: Statement of recipient's liability for loss, damage, or misuse of keys
9. Signatures: Execution section for both parties to sign and date the form
1. Security Deposit: Details of any security deposit required and conditions for its return - used when dealing with high-security keys or valuable access devices
2. Electronic Access Devices: Additional terms specific to electronic key cards, fobs, or digital access codes - included when electronic access systems are involved
3. Multiple Key Sets: Special conditions for multiple sets of keys - used when releasing more than one set of keys
4. Third Party Authorization: Terms for allowing third party access - included when the recipient may need to delegate access
5. Emergency Procedures: Protocol for lost or stolen keys - included for high-security properties
6. Insurance Requirements: Specific insurance requirements for key holders - used for commercial or high-value properties
1. Schedule A - Key Inventory: Detailed list of all keys and access devices being released, including identification numbers and quantity
2. Schedule B - Property Details: Specific information about the property or properties the keys provide access to
3. Schedule C - Authorized Users: List of individuals authorized to use the keys (if applicable)
4. Appendix 1 - Key Return Checklist: Checklist for verifying condition and completion of key return process
5. Appendix 2 - Security Protocols: Detailed security procedures and guidelines for key handling
Authorization Period
Authorized User
Building
Common Areas
Designated Areas
Electronic Access Card
Emergency Contact
Key Holder
Keys
Lost Key
Master Key
Owner
Premises
Property
Property Manager
Recipient
Releasing Party
Replacement Cost
Return Date
Security Deposit
Security Protocol
Signatory
Specified Purpose
Term
Unauthorized Copy
Working Day
Key Transfer
Access Rights
Security Protocols
Liability
Loss Prevention
Confidentiality
Return Obligations
Prohibited Actions
Emergency Procedures
Insurance
Indemnification
Security Deposit
Replacement Costs
Access Hours
Breach and Termination
Force Majeure
Governing Law
Dispute Resolution
Assignment
Real Estate
Property Management
Commercial Property
Residential Property
Security Services
Facility Management
Construction
Building Maintenance
Corporate Services
Hospitality
Education
Healthcare
Retail
Property Management
Facilities
Security
Operations
Building Services
Administration
Asset Management
Risk & Compliance
Maintenance
Front Desk
Corporate Services
Property Manager
Facility Manager
Security Manager
Building Superintendent
Real Estate Agent
Property Administrator
Operations Manager
Security Coordinator
Maintenance Supervisor
Office Manager
Property Coordinator
Building Services Manager
Asset Manager
Leasing Manager
Risk Manager
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