The Job Rejection Letter Template is an essential document used in the recruitment process to formally communicate negative hiring decisions to job applicants. This template is specifically designed for use in Australia, incorporating considerations from relevant legislation including the Fair Work Act 2009, Privacy Act 1988, and various anti-discrimination laws. The document serves as a standardized format for delivering rejection news professionally while protecting the organization from potential legal issues. It includes essential components such as appreciation for the candidate's interest, a clear communication of the decision, and optional elements like future opportunity mentions or feedback offers, all while maintaining compliance with Australian employment law requirements.
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1. Company Letterhead: Official company letterhead including company name, address, and contact details
2. Date: Current date when the rejection letter is sent
3. Candidate's Contact Information: Full name and address of the candidate
4. Greeting: Professional salutation addressing the candidate by name
5. Position Reference: Clear reference to the position applied for and when the application/interview took place
6. Decision Statement: Clear but tactful communication of the rejection decision
7. Thank You Message: Expression of appreciation for the candidate's time and interest
8. Closing: Professional closing with signature block including sender's name and title
1. Positive Feedback: Brief mention of the candidate's strong points or impressive qualifications, used when wanting to maintain a positive relationship with the candidate
2. Reason for Decision: Generic, non-specific explanation for the decision, used when appropriate and when it won't create legal exposure
3. Future Opportunities: Invitation to apply for future positions, used when the candidate was impressive but not suitable for this specific role
4. Alternative Position Suggestion: Suggestion of other open positions that might be more suitable, used when there are relevant positions available
5. Feedback Offer: Offer to provide more detailed feedback, used when company policy allows and feedback would be constructive
6. Application Status Update: Information about whether application materials will be kept on file, used when company has a specific policy about retention of applications
1. No schedules or appendices are typically included in a job rejection letter: Job rejection letters are typically self-contained documents without additional attachments
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