The Job Letter Template is a crucial business document used by Australian employers to extend formal employment offers to prospective employees. It serves as the primary document for establishing the employment relationship and outlining key terms and conditions in compliance with Australian employment legislation, particularly the Fair Work Act 2009. This template is designed to be customizable while ensuring all legally required elements are included, such as employment type, compensation, working hours, and leave entitlements. It's particularly important as it forms part of the employment contract and can be referenced in any future employment-related matters. The template should be regularly reviewed and updated to reflect changes in employment law and business requirements.
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1. Company Letterhead and Date: Official company letterhead including ABN, address, and current date
2. Employee Address Block: Formal address block with the employee's full name and address
3. Position and Start Date: Clear statement of the offered position title and proposed start date
4. Employment Type: Specification of whether the role is permanent, fixed-term, casual, full-time or part-time
5. Remuneration Details: Base salary, superannuation, and any additional benefits or allowances
6. Hours of Work: Standard working hours, days, and location of work
7. Probation Period: Length and terms of the probationary period
8. Leave Entitlements: Overview of annual leave, personal leave, and other leave entitlements
9. Notice Period: Required notice periods for termination by either party
10. Reporting Relationship: Clear statement of who the employee reports to
11. Acceptance Instructions: How to accept the offer and by what deadline
1. Bonus Structure: Include when the role has performance-based bonuses or commission structures
2. Flexible Working Arrangements: Include when offering remote work or flexible hours options
3. Company Vehicle: Include when a company vehicle is part of the package
4. Relocation Assistance: Include when offering relocation support
5. Share Options: Include when offering employee share schemes or options
6. Post-Employment Restrictions: Include when requiring non-compete or non-solicitation provisions
7. Travel Requirements: Include when the role involves regular travel
1. Position Description: Detailed outline of role responsibilities, duties, and key performance indicators
2. Benefits Summary: Detailed explanation of all benefits, allowances, and entitlements
3. Company Policies: Key company policies that form part of the employment terms
4. Confidentiality Agreement: Detailed confidentiality obligations and intellectual property provisions
5. IT and Equipment Schedule: List of company equipment to be provided and related policies
Relevant legal definitions
Company
Position
Commencement Date
Base Salary
Total Remuneration Package
Superannuation
Ordinary Hours of Work
Probationary Period
Confidential Information
Intellectual Property
Modern Award
Personal Information
Immediate Family Member
Serious Misconduct
Continuous Service
Work Location
Reportable Fringe Benefits
Company Policies
Notice Period
Leave Entitlements
Position
Commencement Date
Base Salary
Total Remuneration Package
Superannuation
Ordinary Hours of Work
Probationary Period
Confidential Information
Intellectual Property
Modern Award
Personal Information
Immediate Family Member
Serious Misconduct
Continuous Service
Work Location
Reportable Fringe Benefits
Company Policies
Notice Period
Leave Entitlements
Clauses
Position and Duties
Employment Status
Probation
Remuneration
Superannuation
Hours of Work
Location of Work
Leave Entitlements
Public Holidays
Notice Period
Termination
Confidentiality
Intellectual Property
Workplace Health and Safety
Company Property
Code of Conduct
Privacy
Reporting Structure
Performance Review
Modern Award Coverage
Policies and Procedures
Variations to Employment
Entire Agreement
Employment Status
Probation
Remuneration
Superannuation
Hours of Work
Location of Work
Leave Entitlements
Public Holidays
Notice Period
Termination
Confidentiality
Intellectual Property
Workplace Health and Safety
Company Property
Code of Conduct
Privacy
Reporting Structure
Performance Review
Modern Award Coverage
Policies and Procedures
Variations to Employment
Entire Agreement
Relevant Industries
Technology
Financial Services
Healthcare
Professional Services
Manufacturing
Retail
Education
Mining
Construction
Hospitality
Telecommunications
Government
Non-Profit
Media and Entertainment
Agriculture
Relevant Teams
Human Resources
Legal
Recruitment
People & Culture
Executive Leadership
Administration
Operations
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Operations Manager
Human Resources Director
Sales Manager
Marketing Coordinator
Software Developer
Project Manager
Administrative Assistant
Customer Service Representative
Account Manager
Research Analyst
Business Development Manager
Technical Support Specialist
Product Manager
Financial Analyst
Legal Counsel
Data Scientist
Content Writer
Graphic Designer
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