Job Extension Letter Template for Australia

A Job Extension Letter is a formal document used in Australian employment law to extend the duration of an existing employment contract. This document outlines the terms of the extension, including the new contract duration, any modifications to existing terms, and confirmation of continuing conditions. It must comply with Australian employment legislation, including the Fair Work Act 2009 and relevant Modern Awards, while ensuring all National Employment Standards are maintained. The letter serves as a legally binding amendment to the original employment contract, documenting the agreement between employer and employee to continue the employment relationship.

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What is a Job Extension Letter?

The Job Extension Letter is a crucial document in Australian employment practices, used when an organization wishes to extend an employee's existing contract term. This document is particularly relevant for fixed-term contracts approaching their end date, project-based roles requiring continuation, or temporary positions being extended. The letter must comply with Australian employment legislation, including the Fair Work Act 2009, and should clearly outline the extension period, any changes to existing terms, and confirmation of continuing conditions. It serves as an official record of the agreement between employer and employee, protecting both parties' interests while ensuring transparency in the employment relationship. The document is commonly used across various industries and organization types, from small businesses to large corporations, and must be tailored to reflect specific Modern Award requirements where applicable.

What sections should be included in a Job Extension Letter?

1. Letter Header: Company letterhead, date, and employee's contact details

2. Greeting: Professional salutation addressing the employee by name

3. Opening Statement: Reference to current employment and confirmation of extension offer

4. Extension Period: Clear specification of the new contract duration and effective dates

5. Continuation of Terms: Confirmation that all other terms and conditions from the original contract remain unchanged

6. Acknowledgment: Space for both parties to sign and date accepting the extension

7. Closing: Professional sign-off with contact details for questions or clarification

What sections are optional to include in a Job Extension Letter?

1. Role Changes: Include when the extension involves modifications to job title, duties, or reporting relationships

2. Compensation Updates: Include when there are changes to salary, benefits, or other compensation elements

3. Performance Expectations: Include when setting new goals or performance criteria for the extension period

4. Location Changes: Include when there are changes to work location or arrangements (e.g., remote work)

5. Confidentiality Reminder: Include when reinforcing existing confidentiality obligations

6. Probation Period: Include when the extension includes a probationary period

What schedules should be included in a Job Extension Letter?

1. Updated Job Description: Attached when role responsibilities have been modified

2. New Compensation Package: Detailed breakdown of updated salary and benefits if changes are made

3. Performance Metrics: Documentation of new KPIs or performance expectations if applicable

4. Company Policies: Any new or updated policies that specifically apply to the extended term

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

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Pay Increase Letter To Employee

An Australian-compliant template for formally documenting and communicating employee salary increases, aligned with Fair Work Act requirements.

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Download a Standard Job Extension Letter

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What is a Job Extension Letter?

What sections should be included in a Job Extension Letter?

What sections are optional to include in a Job Extension Letter?

What schedules should be included in a Job Extension Letter?

Authors

Alex Denne

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