Facilities Management Agreement for Australia

Facilities Management Agreement Template for Australia

This document is a comprehensive Facilities Management Agreement governed by Australian law, designed to establish and regulate the relationship between a facility owner/operator and a facilities management service provider. It outlines the scope of facilities management services, performance standards, operational requirements, risk allocation, and commercial terms while ensuring compliance with Australian workplace safety, environmental, and building regulations. The agreement includes detailed provisions for service delivery, performance monitoring, staff management, and risk mitigation, tailored to meet the specific requirements of Australian facility management operations and regulatory framework.

Your data doesn't train Genie's AI

You keep IP ownership of your information

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Download a Standard Template

4.6 / 5
4.8 / 5
Access for free
OR

Alternatively: Run an advanced review of an existing
Facilities Management Agreement

Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc

What is a Facilities Management Agreement?

The Facilities Management Agreement is a critical document used when engaging professional services for the comprehensive management and maintenance of facilities in Australia. This agreement is essential when a property owner, corporation, or institution requires outsourced facility management services, covering aspects such as building maintenance, cleaning, security, space management, and operational support. The document establishes the legal and operational framework for service delivery, incorporating Australian regulatory requirements, industry standards, and best practices. It is particularly vital for organizations seeking to ensure professional management of their facilities while maintaining compliance with Australian workplace safety, environmental, and building regulations. The agreement typically includes detailed service specifications, performance metrics, pricing structures, and risk allocation mechanisms, making it suitable for various facility types from commercial buildings to institutional complexes.

What sections should be included in a Facilities Management Agreement?

1. Parties: Identification of the facility owner/client and the facilities management service provider

2. Background: Context of the agreement, facility details, and purpose of the engagement

3. Definitions and Interpretation: Defined terms, rules of interpretation, and hierarchy of documents

4. Term and Extension: Duration of the agreement, renewal options, and extension conditions

5. Services: Detailed scope of facilities management services to be provided

6. Service Provider's Obligations: Key responsibilities, performance standards, and compliance requirements

7. Client's Obligations: Access provisions, information sharing, and client responsibilities

8. Fees and Payment: Payment terms, fee structure, expenses, and invoicing requirements

9. Performance Management: KPIs, performance monitoring, reporting requirements, and review processes

10. Staff and Subcontractors: Requirements for personnel, subcontractor management, and key staff provisions

11. Work Health and Safety: Safety obligations, risk management, and compliance requirements

12. Insurance and Liability: Required insurance coverage, liability limits, and indemnities

13. Default and Termination: Events of default, termination rights, and consequences of termination

14. Transition and Exit: Handover requirements and transition assistance obligations

15. General Provisions: Standard boilerplate clauses including notices, governing law, and dispute resolution

What sections are optional to include in a Facilities Management Agreement?

1. Environmental Management: Include when specific environmental compliance or sustainability requirements apply

2. Security Services: Include when security services are part of the scope

3. Asset Management: Include when the provider is responsible for asset lifecycle management

4. Energy Management: Include when energy efficiency and utilities management are key requirements

5. Innovation and Continuous Improvement: Include when seeking ongoing service improvements and innovations

6. Disaster Recovery and Business Continuity: Include for critical facilities requiring specific continuity planning

7. Technology and Systems: Include when specific facility management systems or technology are required

8. Change Management: Include when significant facility changes or upgrades are anticipated

What schedules should be included in a Facilities Management Agreement?

1. Schedule 1 - Service Specifications: Detailed breakdown of all services, service levels, and frequency

2. Schedule 2 - Fee Schedule: Detailed pricing, payment structure, and fee adjustment mechanisms

3. Schedule 3 - Performance Standards and KPIs: Specific performance metrics, measurement methods, and targets

4. Schedule 4 - Site Information: Facility details, plans, and specific site requirements

5. Schedule 5 - Staff Requirements: Required positions, qualifications, and experience levels

6. Schedule 6 - Equipment and Assets: List of equipment, maintenance requirements, and asset registers

7. Schedule 7 - Reporting Requirements: Required reports, formats, and submission timeframes

8. Schedule 8 - Forms and Templates: Standard forms for reporting, requests, and communications

9. Appendix A - Emergency Procedures: Emergency response procedures and contact information

10. Appendix B - Compliance Requirements: Specific regulatory and compliance obligations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Australia

Publisher

Genie AI

Sector

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Commercial Real Estate

Healthcare

Education

Government and Public Sector

Retail

Industrial and Manufacturing

Hospitality

Corporate Offices

Data Centers

Infrastructure

Shopping Centers

Residential Complex Management

Relevant Teams

Facilities Management

Operations

Property Management

Procurement

Legal

Risk and Compliance

Finance

Asset Management

Building Services

Health and Safety

Commercial

Sustainability

Relevant Roles

Facilities Manager

Property Manager

Operations Director

Chief Operating Officer

Procurement Manager

Contract Manager

Building Services Manager

Asset Manager

Maintenance Manager

Risk and Compliance Manager

Commercial Manager

Property Services Director

Building Operations Manager

Health and Safety Manager

Sustainability Manager

Industries
Work Health and Safety Act 2011 (Cth): Primary legislation governing workplace health and safety obligations, risk management, and duty of care requirements in facility operations
Fair Work Act 2009 (Cth): Governs employment terms, conditions, and relationships for facility management staff, including minimum wages, leave entitlements, and workplace rights
Environmental Protection and Biodiversity Conservation Act 1999 (Cth): Federal environmental law relevant to waste management, environmental compliance, and sustainable facility operations
National Construction Code (Building Code of Australia): Sets minimum requirements for safety, health, amenity, and sustainability in building design and maintenance
Competition and Consumer Act 2010 (including Australian Consumer Law): Governs service agreements, consumer protections, and fair trading practices in facility management contracts
Privacy Act 1988 (Cth): Regulates the handling of personal information of building occupants and tenants
Building and Property Management Legislation (State-specific): State-based regulations governing building maintenance, essential safety measures, and property management requirements
Security Industry Act (State-specific): Regulates security services and access control systems in managed facilities
Disability Discrimination Act 1992 (Cth): Ensures facilities are accessible and non-discriminatory for people with disabilities
Work Health and Safety Regulations 2011: Detailed regulations supporting the WHS Act, including specific requirements for facility maintenance and operations
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Car Park Management Agreement

An Australian-law governed agreement establishing terms for professional management of car parking facilities, including operational and financial arrangements.

find out more

Rental Property Management Agreement Form

An Australian legal agreement establishing the terms and conditions between property owners and property managers for professional rental property management services.

find out more

Agreement Management

An Australian law-compliant framework for systematic agreement management, outlining procedures, responsibilities, and standards for effective contract administration.

find out more

Exclusive Management Agency Agreement Residential

An Australian residential property management agreement granting exclusive rights to a licensed agent to manage a property, including tenant management, maintenance, and administrative duties.

find out more

Employee Management Agreement

An Australian law-governed agreement establishing employment terms and conditions between employer and employee, ensuring compliance with the Fair Work Act and related legislation.

find out more

Commercial Property Management Contract

An Australian-law governed agreement between property owners and management companies for professional commercial property management services.

find out more

Rental Management Contract

An Australian jurisdiction agreement establishing property management terms between owner and manager, compliant with state and federal property laws.

find out more

Hotel Management Contract Agreement

An Australian-law governed agreement between a hotel owner and management company establishing terms for professional hotel operation and management services.

find out more

Asset Management Contract

Australian-law governed agreement for professional asset management services, compliant with local financial services regulations and market requirements.

find out more

Talent Management Contract

An Australian-law governed agreement establishing the terms and conditions between a talent manager and their represented talent, including scope of services, compensation, and mutual obligations.

find out more

Management Fee Agreement Intercompany

Australian-law governed agreement for management services between related companies, including fee structures and compliance requirements.

find out more

Simple Project Management Agreement

An Australian-law governed agreement establishing terms and conditions for project management services between a project manager and client.

find out more

Producer Management Agreement

An Australian law-governed agreement establishing the terms of representation between a management company and a producer in the entertainment industry.

find out more

Managing Agent Contract

An Australian legal agreement establishing the terms and conditions for property management services between a property owner and a managing agent, compliant with federal and state property management laws.

find out more

Management And Administrative Services Agreement

An Australian law-governed agreement defining terms for management and administrative services provision between parties.

find out more

Letting Management Agreement

An Australian jurisdiction agreement establishing the terms and conditions between property owners and property managers for professional property management services.

find out more

Interim Management Contract

An Australian-law governed agreement establishing terms for temporary senior management engagement, including responsibilities, remuneration, and performance expectations.

find out more

Company Let Management Contract

An Australian-law governed agreement establishing terms for professional management services of corporate-owned properties.

find out more

Sports Management Agreement

An Australian-law governed agreement between a sports manager/agent and athlete defining representation terms, services, and mutual obligations.

find out more

Litigation Management Agreement

An Australian law-governed agreement establishing the framework for managing litigation, defining relationships between litigation managers, clients, and other stakeholders.

find out more

Small Business Management Agreement

An Australian-compliant agreement outlining terms for professional management services of a small business, including operational control and performance requirements.

find out more

Farm Manager Contract

An Australian-compliant employment contract for farm managers, setting out terms, conditions, and responsibilities in agricultural operations.

find out more

Car Property Management Agreement

An Australian law-governed agreement establishing terms for professional vehicle management services, including maintenance, insurance, and operational requirements.

find out more

Owner Construction Manager Agreement

An Australian-compliant agreement between a property owner and construction manager for professional construction management services.

find out more

Resident Manager Agreement

An Australian agreement establishing the appointment, duties, and terms for a resident manager of a residential property, complying with relevant federal and state laws.

find out more

Music Producer Manager Contract

An Australian-compliant agreement governing the professional relationship between a music producer and their manager, including rights, obligations, and compensation terms.

find out more

Management Rights Agreement

An Australian legal agreement establishing the terms between a body corporate and management rights operator for caretaking and letting services in strata properties.

find out more

Management Confidentiality Agreement

An Australian-law governed agreement establishing confidentiality obligations for management personnel handling sensitive company information.

find out more

Land Management Contract

An Australian legal agreement establishing terms and conditions for land management activities, including environmental compliance and usage rights.

find out more

Housing Management Agreement

An Australian-law governed agreement between property owners and management companies defining property management services, responsibilities, and terms.

find out more

Self Storage Management Agreement

An Australian-compliant agreement governing the management and operation of a self-storage facility by a management company on behalf of the facility owner.

find out more

Money Management Contract

An Australian-law governed agreement establishing the terms for professional investment management services, compliant with ASIC and other regulatory requirements.

find out more

Exclusive Property Management Agreement

An Australian jurisdiction agreement granting exclusive property management rights to an agency, defining services, obligations, and fee structures.

find out more

Residential Leasing And Property Management Agreement

An Australian-law governed agreement between property owners and property managers establishing terms for professional residential property management services.

find out more

Hospital Management Agreement

An Australian-law governed agreement establishing terms for professional management and operation of a hospital facility, including clinical, operational, and compliance requirements.

find out more

Management Takeover Agreement

An Australian legal agreement governing the transfer of management control and operational responsibilities between entities, compliant with federal and state regulations.

find out more

Farm Management Agreement

An Australian-law governed agreement establishing the terms and conditions between a farm owner and manager for professional farm management services.

find out more

Bar Management Agreement

An Australian-law governed agreement between a bar owner and management company for the operation and management of a licensed venue.

find out more

Acting Manager Contract

An Australian-compliant employment contract for temporary management appointments, outlining terms, conditions, and responsibilities for acting positions.

find out more

Shareholder Management Agreement

An Australian law-governed agreement establishing the framework for managing shareholder relationships, rights, and obligations within a company.

find out more
See more related templates

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

We are ISO27001 certified, so your data is secure

Organizational security:

You retain IP ownership of your documents and their information

You have full control over your data and who gets to see it

2 Docs LeftAccess Now