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Facilities Management Agreement
"I need a Facilities Management Agreement under Austrian law for managing a new office complex in Vienna, starting from March 2025, with particular emphasis on energy efficiency and sustainability requirements, including EV charging stations and solar panel maintenance."
1. Parties: Identification of the service provider and client, including full legal names and registration details
2. Background: Context of the agreement and brief description of the facility and services required
3. Definitions and Interpretation: Definitions of key terms and interpretation rules for the agreement
4. Appointment and Term: Formal appointment of the service provider, commencement date, and duration of the agreement
5. Service Provider's Obligations: Core obligations including service delivery, compliance, reporting, and performance standards
6. Client's Obligations: Client's responsibilities including access, information provision, and cooperation
7. Service Levels and KPIs: Performance metrics, measurement methods, and reporting requirements
8. Personnel and Subcontractors: Requirements for staff, qualifications, and subcontractor management
9. Fees and Payment: Payment terms, fee structure, invoicing, and payment procedures
10. Health and Safety: Safety obligations complying with ArbeitnehmerInnenschutzgesetz
11. Insurance and Liability: Required insurance coverage and liability provisions
12. Data Protection and Confidentiality: GDPR compliance and confidentiality obligations
13. Termination: Termination rights, procedures, and consequences
14. Force Majeure: Force majeure events and their handling
15. Governing Law and Jurisdiction: Confirmation of Austrian law application and jurisdiction
16. General Provisions: Standard boilerplate clauses including notices, amendments, and severability
1. Energy Management: Specific section for properties requiring detailed energy efficiency management under Energieeffizienzgesetz
2. Sustainability Requirements: Additional environmental obligations beyond standard requirements
3. Asset Management: Detailed provisions for managing and maintaining specific assets or equipment
4. Emergency Response: Specific procedures for emergency situations in high-risk facilities
5. Security Services: Detailed security requirements for facilities requiring enhanced security measures
6. Transition and Mobilization: Specific provisions for complex transitions from previous service providers
7. Technology and Systems: Requirements for specific building management systems or technology
8. Waste Management: Detailed waste handling procedures for facilities with special waste requirements
1. Schedule 1 - Services Specification: Detailed description of all services to be provided
2. Schedule 2 - Service Levels and KPIs: Detailed performance metrics and measurement criteria
3. Schedule 3 - Pricing and Fee Structure: Detailed breakdown of fees, rates, and pricing mechanisms
4. Schedule 4 - Properties and Facilities: List and details of all properties covered by the agreement
5. Schedule 5 - Staff and Key Personnel: Details of key staff positions and qualifications requirements
6. Schedule 6 - Equipment and Assets: Inventory of equipment and assets covered by the agreement
7. Schedule 7 - Reporting Requirements: Templates and specifications for required reports
8. Schedule 8 - Health and Safety Requirements: Detailed safety procedures and requirements
9. Schedule 9 - Insurance Requirements: Specific insurance types and coverage levels required
10. Appendix A - Form of Performance Bond: Template for any required performance security
11. Appendix B - Service Provider's Policies: Key operational policies and procedures
12. Appendix C - Emergency Procedures: Detailed emergency response procedures
Authors
Agreed Service Levels
Authority
Building
Building Systems
Commencement Date
Confidential Information
Contract Year
Core Hours
Consumables
Data Protection Laws
Effective Date
Emergency
Environmental Requirements
Equipment
Facilities
FM Services
Force Majeure Event
Good Industry Practice
Hazardous Materials
Health and Safety Requirements
Initial Term
Insurance Requirements
Key Performance Indicators
Key Personnel
Maintenance
Operating Hours
Optional Services
Performance Bond
Planned Maintenance
Premises
Preventive Maintenance
Property
Quality Standards
Reactive Maintenance
Regular Hours
Relevant Authority
Relief Events
Renewal Period
Required Insurances
Service Charges
Service Level Agreement
Service Provider Personnel
Services
Site Rules
Specification
Staff
Statutory Requirements
Subcontractors
Term
Termination Date
Utilities
Waste Management
Working Day
Works
OIB Guidelines
ABGB Requirements
Response Time
Resolution Time
Reporting Period
Quality Management System
Management Fee
Operating Expenses
Base Fee
Variable Fee
Performance Deductions
Mobilization Period
Handover Period
Emergency Response Procedures
Service Provider's Equipment
Client's Equipment
Building Management System
Permitted Use
Security Requirements
Sustainability Requirements
Appointment
Duration
Service Provider Obligations
Client Obligations
Service Levels
Performance Standards
Staff and Personnel
Subcontracting
Premises Access
Equipment and Systems
Maintenance
Health and Safety
Environmental Compliance
Quality Management
Reporting
Fees and Payment
Invoicing
Insurance
Liability
Indemnification
Force Majeure
Data Protection
Confidentiality
Intellectual Property
Termination
Exit Management
Assignment
Change Control
Dispute Resolution
Notices
Entire Agreement
Severability
Amendments
Governing Law
Jurisdiction
Waiver
Emergency Procedures
Compliance with Laws
Audit Rights
Warranties
Risk Allocation
Business Continuity
Anti-Corruption
Security
Sustainability
Utilities Management
Waste Management
Commercial Real Estate
Healthcare
Education
Retail
Industrial
Office Buildings
Shopping Centers
Hospitality
Data Centers
Manufacturing
Logistics
Public Sector
Residential (Multi-unit)
Banking and Financial Services
Legal
Operations
Facilities Management
Procurement
Risk Management
Property Management
Maintenance
Health and Safety
Environmental
Contract Management
Real Estate
Technical Services
Compliance
Finance
Facility Manager
Property Manager
Operations Director
Chief Operating Officer
Procurement Manager
Contract Manager
General Counsel
Legal Counsel
Risk Manager
Maintenance Manager
Building Services Manager
Health and Safety Manager
Sustainability Manager
Project Manager
Real Estate Manager
Asset Manager
Technical Services Director
Environmental Compliance Manager
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