Facilities Management Agreement Template for Austria

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Key Requirements PROMPT example:

Facilities Management Agreement

"I need a Facilities Management Agreement under Austrian law for managing a new office complex in Vienna, starting from March 2025, with particular emphasis on energy efficiency and sustainability requirements, including EV charging stations and solar panel maintenance."

Document background
The Facilities Management Agreement is a critical document used when engaging professional facility management services in Austria. It establishes a comprehensive framework for the delivery of facility management services, ensuring compliance with Austrian regulations including the ABGB, ArbeitnehmerInnenschutzgesetz, and relevant building codes. This agreement is essential for organizations seeking to outsource their facility management operations while maintaining clear performance standards, risk allocation, and operational controls. It includes detailed provisions for service delivery, performance measurement, staff management, and regulatory compliance, tailored to meet the specific requirements of Austrian law and market practice.
Suggested Sections

1. Parties: Identification of the service provider and client, including full legal names and registration details

2. Background: Context of the agreement and brief description of the facility and services required

3. Definitions and Interpretation: Definitions of key terms and interpretation rules for the agreement

4. Appointment and Term: Formal appointment of the service provider, commencement date, and duration of the agreement

5. Service Provider's Obligations: Core obligations including service delivery, compliance, reporting, and performance standards

6. Client's Obligations: Client's responsibilities including access, information provision, and cooperation

7. Service Levels and KPIs: Performance metrics, measurement methods, and reporting requirements

8. Personnel and Subcontractors: Requirements for staff, qualifications, and subcontractor management

9. Fees and Payment: Payment terms, fee structure, invoicing, and payment procedures

10. Health and Safety: Safety obligations complying with ArbeitnehmerInnenschutzgesetz

11. Insurance and Liability: Required insurance coverage and liability provisions

12. Data Protection and Confidentiality: GDPR compliance and confidentiality obligations

13. Termination: Termination rights, procedures, and consequences

14. Force Majeure: Force majeure events and their handling

15. Governing Law and Jurisdiction: Confirmation of Austrian law application and jurisdiction

16. General Provisions: Standard boilerplate clauses including notices, amendments, and severability

Optional Sections

1. Energy Management: Specific section for properties requiring detailed energy efficiency management under Energieeffizienzgesetz

2. Sustainability Requirements: Additional environmental obligations beyond standard requirements

3. Asset Management: Detailed provisions for managing and maintaining specific assets or equipment

4. Emergency Response: Specific procedures for emergency situations in high-risk facilities

5. Security Services: Detailed security requirements for facilities requiring enhanced security measures

6. Transition and Mobilization: Specific provisions for complex transitions from previous service providers

7. Technology and Systems: Requirements for specific building management systems or technology

8. Waste Management: Detailed waste handling procedures for facilities with special waste requirements

Suggested Schedules

1. Schedule 1 - Services Specification: Detailed description of all services to be provided

2. Schedule 2 - Service Levels and KPIs: Detailed performance metrics and measurement criteria

3. Schedule 3 - Pricing and Fee Structure: Detailed breakdown of fees, rates, and pricing mechanisms

4. Schedule 4 - Properties and Facilities: List and details of all properties covered by the agreement

5. Schedule 5 - Staff and Key Personnel: Details of key staff positions and qualifications requirements

6. Schedule 6 - Equipment and Assets: Inventory of equipment and assets covered by the agreement

7. Schedule 7 - Reporting Requirements: Templates and specifications for required reports

8. Schedule 8 - Health and Safety Requirements: Detailed safety procedures and requirements

9. Schedule 9 - Insurance Requirements: Specific insurance types and coverage levels required

10. Appendix A - Form of Performance Bond: Template for any required performance security

11. Appendix B - Service Provider's Policies: Key operational policies and procedures

12. Appendix C - Emergency Procedures: Detailed emergency response procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Commercial Real Estate

Healthcare

Education

Retail

Industrial

Office Buildings

Shopping Centers

Hospitality

Data Centers

Manufacturing

Logistics

Public Sector

Residential (Multi-unit)

Banking and Financial Services

Relevant Teams

Legal

Operations

Facilities Management

Procurement

Risk Management

Property Management

Maintenance

Health and Safety

Environmental

Contract Management

Real Estate

Technical Services

Compliance

Finance

Relevant Roles

Facility Manager

Property Manager

Operations Director

Chief Operating Officer

Procurement Manager

Contract Manager

General Counsel

Legal Counsel

Risk Manager

Maintenance Manager

Building Services Manager

Health and Safety Manager

Sustainability Manager

Project Manager

Real Estate Manager

Asset Manager

Technical Services Director

Environmental Compliance Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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