The Company Conflict Resolution Policy serves as a foundational document for organizations operating in Australia, establishing clear procedures for addressing and resolving workplace conflicts effectively and legally. This policy becomes essential when organizations need to standardize their approach to managing disputes, ensuring compliance with Australian legislation including the Fair Work Act 2009, anti-discrimination laws, and workplace health and safety regulations. It outlines both informal and formal resolution processes, defines roles and responsibilities, and provides practical guidelines for maintaining a harmonious workplace environment. The policy is particularly crucial in today's diverse workplace settings where clear communication and fair dispute resolution processes are fundamental to organizational success.
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1. Purpose and Scope: Defines the policy's objectives and who it applies to within the organization
2. Definitions: Clear explanations of key terms used throughout the policy, including types of conflicts, formal terms, and roles
3. Policy Statement: Organization's commitment to fair conflict resolution and maintaining a positive workplace environment
4. Legal Framework: Reference to relevant Australian legislation and regulatory requirements that govern workplace conflict resolution
5. Roles and Responsibilities: Defines responsibilities of all parties including employees, managers, HR, and designated conflict resolution officers
6. Conflict Resolution Principles: Core principles guiding conflict resolution including fairness, confidentiality, and impartiality
7. Informal Resolution Procedures: Steps for resolving conflicts through informal channels like direct discussion and mediation
8. Formal Resolution Procedures: Detailed process for formal complaint handling, investigation, and decision-making
9. Timeframes: Expected timeframes for various stages of conflict resolution processes
10. Confidentiality and Privacy: Requirements for handling sensitive information during conflict resolution
11. Appeals Process: Procedures for appealing decisions made during conflict resolution
12. Record Keeping: Requirements for documenting conflict resolution processes and outcomes
1. External Resolution Options: Information about external dispute resolution bodies and when to engage them (relevant for larger organizations)
2. Cross-Cultural Considerations: Specific guidance for managing conflicts in multicultural workplaces (relevant for diverse workforces)
3. Remote Work Conflict Resolution: Specific procedures for managing conflicts in remote or hybrid work environments (relevant for organizations with remote workers)
4. Industry-Specific Procedures: Additional procedures specific to certain industries (e.g., healthcare, construction, education)
5. Union Involvement: Procedures for union involvement in conflict resolution (relevant for unionized workplaces)
1. Schedule A - Conflict Resolution Request Form: Standard form for formally requesting conflict resolution assistance
2. Schedule B - Conflict Resolution Process Flowchart: Visual representation of the conflict resolution process
3. Schedule C - Contact Information Template: List of relevant contact persons and their roles in conflict resolution
4. Schedule D - Meeting Documentation Templates: Standard forms for documenting conflict resolution meetings and outcomes
5. Appendix 1 - External Resources: List of external conflict resolution resources and services
6. Appendix 2 - Conflict Resolution Techniques Guide: Detailed guide on various conflict resolution techniques and best practices
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