Friendly Termination Letter Template for Austria

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Key Requirements PROMPT example:

Friendly Termination Letter

"I need a Friendly Termination Letter for a senior software developer who has agreed to an amicable separation effective March 15, 2025, including provisions for a three-month consulting arrangement post-termination to help with knowledge transfer."

Document background
A Friendly Termination Letter is utilized when both employer and employee in Austria agree to end their employment relationship by mutual consent. This document type, specifically designed to comply with Austrian labor law requirements, provides a formal framework for documenting the agreed-upon termination terms while maintaining an amicable relationship between the parties. It is particularly useful in situations where both parties wish to avoid the formal notice periods required for unilateral terminations, or when they want to negotiate specific terms of separation. The letter typically includes essential elements such as the termination date, final payment calculations, treatment of outstanding benefits, and mutual releases, while ensuring compliance with Austrian legal requirements including works council consultation where applicable.
Suggested Sections

1. Header Information: Company letterhead, date, and formal addressing of the employee

2. Reference Line: Clear indication that this is a mutual termination agreement (Einvernehmliche Lösung)

3. Opening Statement: Confirmation of mutual agreement to terminate the employment relationship

4. Employment Details: Reference to current position, start date, and department

5. Termination Date: Clear statement of the agreed-upon last day of employment

6. Final Payment Terms: Details of final salary, pro-rated bonuses, and outstanding vacation days

7. Company Property: List of items to be returned and deadline for return

8. Mutual Release: Statement that both parties release each other from further claims

9. Reference Letter: Confirmation that a positive reference letter will be provided

10. Closing: Signature lines for both employer and employee

Optional Sections

1. Non-Compete Waiver: Optional section releasing employee from existing non-compete obligations

2. Continued Benefits: Any benefits that will continue post-employment (if applicable)

3. Transition Plan: Details of knowledge transfer and handover responsibilities

4. Severance Package: Details of any additional compensation or benefits offered

5. Confidentiality Reminder: Restatement of ongoing confidentiality obligations

6. Works Council Approval: Required only if works council is established and their involvement is necessary

Suggested Schedules

1. Final Payment Calculation: Detailed breakdown of all final payments including salary, bonuses, and vacation compensation

2. Company Property Checklist: List of all company items to be returned

3. Benefits Summary: Overview of any benefits that continue post-employment or special arrangements

4. Handover Documentation: List of projects and responsibilities to be transferred

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Manufacturing

Financial Services

Professional Services

Retail

Healthcare

Education

Construction

Hospitality

Transportation

Energy

Telecommunications

Media and Entertainment

Real Estate

Non-Profit Organizations

Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Corporate Services

Executive Leadership

Administration

Personnel Management

Relevant Roles

HR Director

HR Manager

Legal Counsel

Employment Lawyer

HR Business Partner

Compliance Officer

Department Head

Line Manager

Managing Director

Chief Executive Officer

Chief Human Resources Officer

HR Administrator

Personnel Officer

Corporate Counsel

Employee Relations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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