The Leave Confirmation Letter is a crucial document in UAE employment practice, designed to formalize and document approved leave arrangements between employers and employees. This document, governed by UAE Labor Law (Federal Decree-Law No. 33 of 2021), serves multiple purposes: it confirms the employer's approval of the leave request, documents the specific terms and conditions of the leave period, and provides a clear record for both HR administration and legal compliance. The Leave Confirmation Letter should be issued whenever an employee's leave request is approved, regardless of the leave type (annual, sick, maternity, or other statutory leaves). It helps prevent misunderstandings about leave dates, maintains proper documentation for labor inspections, and ensures clear communication about return-to-work expectations.
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1. Employee and Company Details: Full name of employee, employee ID, department, and complete company details
2. Leave Type: Specification of the type of leave being taken (annual, sick, maternity, etc.)
3. Leave Duration: Clear statement of leave start and end dates, including total number of days
4. Return to Work Date: Explicit mention of the expected date of return to work
5. Leave Balance Information: Current leave balance and how this leave period affects it
6. Contact Information: Emergency contact details during leave period
7. Authorization: Details of the approving authority and signature section
1. Handover Arrangements: Include when the employee has critical responsibilities that need temporary reassignment
2. Special Conditions: Any specific conditions or requirements during the leave period
3. Travel Details: Required for international travel during leave, especially relevant for visa purposes
4. Remote Work Provisions: Include if partial remote work is arranged during the leave period
5. Pay Calculation: Include when leave affects regular pay or involves special pay arrangements
1. Leave Application Form: Copy of the original leave application submitted by the employee
2. Handover Document: Detailed list of responsibilities and tasks being handed over, if applicable
3. Medical Certificates: For sick leave or medical-related leave types
4. Travel Documentation: Copies of tickets or visa documents if required for HR records
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Technology
Healthcare
Education
Retail
Manufacturing
Construction
Professional Services
Hospitality
Government and Public Sector
Energy and Utilities
Transportation and Logistics
Media and Entertainment
Real Estate
Telecommunications
Relevant Teams
Human Resources
Personnel Administration
Employee Relations
Benefits Administration
Operations
Administration
Management
Compliance
Legal
Relevant Roles
HR Manager
HR Director
HR Administrator
HR Officer
Personnel Manager
Leave Administrator
HR Business Partner
Employee Relations Manager
HR Coordinator
Benefits Administrator
Office Manager
Department Manager
Line Manager
Team Leader
Department Head
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