Invoice Agreement for United Arab Emirates

Invoice Agreement Template for United Arab Emirates

A comprehensive legal document governed by UAE law that establishes the terms and conditions for invoicing arrangements between parties engaged in commercial transactions. This agreement template incorporates UAE Federal Law requirements, including VAT regulations, electronic invoicing standards, and commercial transaction laws. It provides a structured framework for invoice submission, processing, and payment terms while ensuring compliance with UAE tax regulations and commercial documentation requirements. The document addresses both traditional and electronic invoicing methods, payment terms, dispute resolution procedures, and specific UAE regulatory compliance requirements.

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What is a Invoice Agreement?

The Invoice Agreement Template is designed for use in the United Arab Emirates to formalize invoicing arrangements between commercial entities. This document becomes essential when parties need to establish clear, legally-compliant invoicing procedures that align with UAE Federal Law No. 8 of 2017 on Value Added Tax and related commercial regulations. The template addresses crucial aspects such as invoice format requirements, payment terms, VAT calculations, and electronic invoicing protocols. It is particularly relevant in the context of ongoing business relationships where regular invoicing occurs, providing a framework that ensures consistency in invoicing practices while maintaining compliance with UAE regulatory requirements. The agreement template can be customized to accommodate various business models while retaining core elements that satisfy UAE legal and tax obligations.

What sections should be included in a Invoice Agreement?

1. Parties: Identification of the parties entering into the agreement, including full legal names, registration numbers, and registered addresses

2. Background: Context of the agreement and the business relationship between the parties

3. Definitions: Key terms used throughout the agreement, including payment terms, invoice-related definitions, and technical terminology

4. Scope of Agreement: Details of the invoicing arrangement, including types of goods/services covered

5. Invoice Requirements: Mandatory elements of invoices as per UAE law, including VAT requirements and format specifications

6. Payment Terms: Payment deadlines, acceptable payment methods, and late payment consequences

7. VAT and Tax Compliance: Obligations regarding VAT calculation, collection, and reporting as per UAE tax laws

8. Electronic Invoicing: Procedures and requirements for electronic invoice submission and processing

9. Dispute Resolution: Process for handling disputed invoices and payment disagreements

10. Term and Termination: Duration of the agreement and conditions for termination

11. Governing Law and Jurisdiction: Specification of UAE law application and jurisdiction for disputes

What sections are optional to include in a Invoice Agreement?

1. Credit Terms: Include when offering credit facilities or delayed payment terms

2. Currency and Exchange Rates: Include for international transactions or when dealing with multiple currencies

3. Volume Discounts: Include when offering quantity-based pricing or rebates

4. Service Level Requirements: Include for agreements involving ongoing services with specific performance metrics

5. Confidentiality: Include when invoices contain sensitive pricing or commercial information

6. Force Majeure: Include to address circumstances preventing invoice processing or payment

7. Insurance Requirements: Include when specific insurance coverage is required for the underlying transactions

8. Third-Party Payment Arrangements: Include when payments may be made by entities other than the contracting party

What schedules should be included in a Invoice Agreement?

1. Schedule 1 - Pricing Schedule: Detailed pricing structure, rates, and any variable components

2. Schedule 2 - Invoice Template: Approved format of invoices including all mandatory fields as per UAE law

3. Schedule 3 - Contact Details: List of authorized contacts for invoice submission, approval, and payment processing

4. Schedule 4 - Service/Product Categories: Classification of goods/services for invoicing purposes

5. Appendix A - VAT Requirements: Detailed VAT calculation methods and requirements as per UAE law

6. Appendix B - Electronic Invoicing Specifications: Technical requirements for e-invoicing systems and data formats

7. Appendix C - Payment Processing Procedures: Step-by-step process for invoice submission, approval, and payment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Publisher

Genie AI

Document Type

Invoice Form

Cost

Free to use
Relevant Industries

Retail

Manufacturing

Professional Services

Information Technology

Healthcare

Construction

Financial Services

Energy

Telecommunications

Real Estate

Logistics

Education

Hospitality

E-commerce

Consulting

Relevant Teams

Finance

Accounting

Legal

Procurement

Commercial Operations

Tax

Treasury

Compliance

Accounts Receivable

Accounts Payable

Credit Control

Internal Audit

Relevant Roles

Finance Manager

Accounts Receivable Manager

Chief Financial Officer

Accounts Payable Supervisor

Financial Controller

Tax Manager

Commercial Director

Legal Counsel

Procurement Manager

Credit Controller

Business Development Manager

Operations Manager

Company Secretary

Compliance Officer

Treasury Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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