Official Letter For Internship Template for Indonesia

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Official Letter For Internship

"I need an Official Letter For Internship for a 6-month software development internship program starting March 2025, offering a monthly stipend of 3,000,000 IDR, with the intern working remotely 3 days per week from Bandung while reporting to our Jakarta office."

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What is a Official Letter For Internship?

The Official Letter For Internship is a crucial document in the Indonesian business environment, used when organizations offer internship positions to students or recent graduates. This document type emerged from the need to formalize internship arrangements while complying with Indonesian labor laws and educational requirements. It serves multiple purposes: establishing the internship relationship, meeting regulatory requirements, and providing clear documentation for all parties involved. The letter must align with Law No. 13 of 2003 on Manpower and relevant ministerial regulations, while also satisfying any requirements from educational institutions. It's particularly important in contexts where internships are part of formal education programs or when organizations participate in government-sponsored training initiatives. The document typically includes specific details about the internship program, working conditions, and learning objectives, making it essential for both administrative and legal purposes.

What sections should be included in a Official Letter For Internship?

1. Letter Header: Company letterhead including full legal name, address, and contact information

2. Reference Number: Unique letter reference number following company's documentation system

3. Date: Current date in formal Indonesian format

4. Subject Line: Clear indication that this is an internship offer/confirmation letter

5. Recipient Details: Full name and address of the intern, their educational institution if applicable

6. Salutation: Formal greeting to the recipient

7. Opening Paragraph: Confirmation of internship offer and reference to any prior communications

8. Internship Details: Key information including position, department, supervisor, and duration

9. Working Arrangements: Work hours, location, and any remote working provisions

10. Compensation: Details of any stipend, allowances, or benefits if applicable

11. Closing: Professional closing with clear next steps or requirements

12. Signature Block: Company representative's name, title, and signature

What sections are optional to include in a Official Letter For Internship?

1. Educational Institution Reference: Include when internship is part of formal education program

2. Confidentiality Statement: Include when intern will have access to sensitive information

3. Transportation Arrangements: Include if company provides transportation or allowance

4. Meal Provisions: Include if company provides meals or meal allowance

5. Insurance Coverage: Include when company provides specific insurance for interns

What schedules should be included in a Official Letter For Internship?

1. Internship Program Schedule: Detailed timeline of the internship program, including orientation, training phases, and evaluations

2. Job Description: Detailed description of intern's roles, responsibilities, and learning objectives

3. Company Policies Extract: Relevant excerpts from company policies applying to interns

4. Required Documents Checklist: List of documents the intern needs to provide (ID, student card, insurance details, etc.)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Education

Retail

Hospitality

Construction

Media and Communications

Professional Services

Public Sector

Non-Profit Organizations

Agriculture

Mining and Resources

Transportation and Logistics

Relevant Teams

Human Resources

Legal

Administration

Compliance

Learning and Development

Operations

Corporate Affairs

Talent Acquisition

Employee Relations

Training and Development

Relevant Roles

Human Resources Manager

HR Director

Training Coordinator

Department Manager

Internship Program Coordinator

Legal Counsel

Compliance Officer

Administrative Manager

Corporate Secretary

Learning and Development Manager

Talent Acquisition Specialist

Department Supervisor

Program Director

Operations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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