The Separation Request Letter is a crucial document in South African employment relationships, used when an employee wishes to formally initiate the termination of their employment. This document must align with South African labor legislation, including the Labour Relations Act 66 of 1995 and the Basic Conditions of Employment Act 75 of 1997. The letter serves multiple purposes: it provides official notice of the employee's intention to leave, establishes the timeline for separation, acknowledges legal and contractual obligations, and initiates the formal exit process. It should be written professionally and include all necessary information to ensure a smooth transition, while protecting both the employee's and employer's interests. The document is typically used across all industries and organizational levels, requiring careful attention to notice periods, handover arrangements, and compliance with company policies and procedures.
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1. Employee Details: Full name, employee ID, position, and department of the requesting employee
2. Date and Address Block: Current date and formal business letter address block including company details
3. Formal Salutation: Appropriate greeting to HR manager or relevant authority
4. Statement of Intent: Clear statement requesting separation/resignation from employment
5. Last Working Day: Specific mention of intended last day of work, considering notice period requirements
6. Notice Period Acknowledgment: Recognition of contractual notice period and commitment to fulfilling it
7. Handover Commitment: Statement committing to proper handover of duties and responsibilities
8. Formal Closing: Professional closing including signature block and contact details
1. Reason for Separation: Optional explanation of resignation reasons - included when appropriate or required by company policy
2. Gratitude Statement: Expression of appreciation for opportunities - included for maintaining positive relationships
3. Special Arrangements Request: Any special requests regarding the notice period or handover - included when specific arrangements are needed
4. Reference Request: Request for a reference letter - included when desired by the employee
5. Benefits Discussion: Mention of specific benefits-related matters - included when there are particular concerns about benefits, pension, or other entitlements
1. Current Projects Status Report: Summary of ongoing projects and their status
2. Handover Document List: List of documents, passwords, and access credentials to be handed over
3. Exit Checklist: Standard company exit procedure checklist
4. Benefits Statement: Summary of outstanding benefits, leave days, and other entitlements
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Mining
Construction
Telecommunications
Agriculture
Public Sector
Non-Profit
Energy
Transportation
Relevant Teams
Human Resources
Legal
Operations
Finance
Information Technology
Sales
Marketing
Research and Development
Customer Service
Administration
Executive Leadership
Quality Assurance
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Department Manager
Senior Manager
Project Manager
Software Developer
Account Manager
Administrative Assistant
Human Resources Officer
Marketing Executive
Sales Representative
Operations Manager
Financial Analyst
Research Scientist
Legal Counsel
Customer Service Representative
Technical Support Specialist
Business Analyst
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