The Reference Evaluation Form serves as a standardized tool for obtaining and documenting professional references in South Africa's employment landscape. This document is typically used during the hiring process when a potential employer seeks to verify a candidate's work history, performance, and professional conduct with their previous employers. The form is structured to comply with South African legislation, including the Protection of Personal Information Act (POPIA), Employment Equity Act, and Labour Relations Act. It includes sections for basic employment verification, performance assessment, and professional conduct evaluation, while incorporating necessary legal disclaimers and consent declarations to protect all parties involved.
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1. Former Employee Details: Basic information about the employee being referenced, including full name, ID number, position held, employment dates
2. Referee Details: Information about the person providing the reference, including name, position, company, contact details, and relationship to the former employee
3. Employment Confirmation: Verification of employment period, position(s) held, and reason for leaving
4. Performance Assessment: Evaluation of key performance areas, including reliability, quality of work, interpersonal skills, and technical competence
5. Conduct and Reliability: Assessment of professional conduct, punctuality, attendance, and overall reliability
6. Consent Declaration: Confirmation that the referee has authority to provide this information and that the information is accurate
7. Legal Disclaimer: Statement regarding confidentiality, legal obligations, and limitation of liability
1. Management Capabilities: Optional section for evaluating candidates who held management positions, including leadership style, team management, and strategic thinking
2. Technical Skills Assessment: Detailed evaluation of specific technical skills relevant to specialized positions
3. Project Involvement: Overview of significant projects the employee was involved in, used for project-based roles
4. Safety Record: For positions involving health and safety responsibilities or high-risk environments
5. Financial Responsibility: For positions that involved handling money or financial decision-making
1. Performance Rating Scale Guide: Detailed explanation of the rating scale used in the performance assessment section
2. Competency Framework: Definition of competencies being evaluated, ensuring consistency in assessment
3. Supporting Documentation Checklist: List of any additional documents that may be attached to support the evaluation
Relevant legal definitions
Referee
Former Employee
Requesting Party
Personal Information
Performance Rating
Employment Period
Evaluation Criteria
Confidential Information
Reference Check
Professional Conduct
Material Information
Position Held
Direct Supervisor
Key Performance Areas
Competency Framework
Consent
Processing
Record
Responsible Party
Data Subject
Former Employee
Requesting Party
Personal Information
Performance Rating
Employment Period
Evaluation Criteria
Confidential Information
Reference Check
Professional Conduct
Material Information
Position Held
Direct Supervisor
Key Performance Areas
Competency Framework
Consent
Processing
Record
Responsible Party
Data Subject
Clauses
Consent and Authorization
Data Protection
Confidentiality
Liability
Accuracy Declaration
Performance Evaluation
Employment Verification
Professional Conduct
Disciplinary Record
Information Processing
Disclosure Limitations
Legal Compliance
Record Keeping
Rights and Obligations
Authentication
Dispute Resolution
Data Protection
Confidentiality
Liability
Accuracy Declaration
Performance Evaluation
Employment Verification
Professional Conduct
Disciplinary Record
Information Processing
Disclosure Limitations
Legal Compliance
Record Keeping
Rights and Obligations
Authentication
Dispute Resolution
Relevant Industries
Financial Services
Technology
Manufacturing
Healthcare
Education
Retail
Professional Services
Construction
Mining
Telecommunications
Agriculture
Public Sector
Non-Profit Organizations
Transportation
Hospitality
Relevant Teams
Human Resources
Legal
Recruitment
Talent Acquisition
Compliance
Employee Relations
Personnel Administration
Relevant Roles
HR Manager
HR Director
Recruitment Specialist
Talent Acquisition Manager
HR Business Partner
Hiring Manager
Department Head
Line Manager
HR Administrator
Compliance Officer
Legal Counsel
Personnel Officer
HR Coordinator
Recruitment Consultant
Employee Relations Manager
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