The Redundancy Termination Letter is a crucial document in South African employment law, used when an organization needs to terminate employment due to operational requirements. It represents the final stage of a formal consultation process required under Section 189 of the Labour Relations Act. This document must be issued after proper consultation procedures have been followed and should contain specific details about the termination, including notice periods, severance calculations, and final payments. The letter serves multiple purposes: it formally documents the termination decision, outlines the employee's entitlements, and helps ensure compliance with South African labour legislation. It should be drafted with careful attention to legal requirements while maintaining a professional and compassionate tone, given the sensitive nature of redundancy situations.
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1. Letter Header and Date: Company letterhead, date, and reference number
2. Employee Details: Full name, employee number, position, and department of the affected employee
3. Formal Notice of Termination: Clear statement confirming termination due to redundancy and reference to prior consultation process
4. Effective Date: Specification of the last day of employment and notice period details
5. Reason for Redundancy: Brief explanation of the business circumstances leading to the redundancy
6. Severance Package: Details of statutory severance pay calculation and any additional company-specific severance benefits
7. Final Payment Details: Breakdown of final payment including salary, leave pay, and other entitlements
8. Company Property: Instructions regarding return of company property and handover requirements
9. Closing and Signatures: Formal closing, signature lines for employer and acknowledgment by employee
1. Outplacement Support: Details of any career transition services or job search assistance being offered
2. Reference Letter: Confirmation of provision of reference letter and basic employment details
3. Medical Aid Continuation: Information about post-employment medical aid benefits if applicable
4. Re-employment Possibilities: Any provisions for priority consideration for future positions
5. Employee Assistance Program: Details of counseling or support services available during transition
6. Training Credits: Information about any unused training credits or educational benefits
1. Severance Calculation Schedule: Detailed breakdown of severance pay calculation
2. Final Payment Schedule: Itemized list of all final payments and deductions
3. Benefits Summary: Summary of all benefits and their treatment post-termination
4. Handover Checklist: List of company property to be returned and tasks to be completed
5. Legal Rights Summary: Summary of employee's legal rights and obligations post-termination
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