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1. Sender's Details: Full name, employee number, position held, and contact details
2. Recipient's Details: HR manager/employer's name, company name, and address
3. Date: Current date of writing the letter
4. Subject Line: Clear reference to termination and purpose of letter
5. Acknowledgment of Termination: Confirmation of employment termination date and circumstances
6. Outstanding Payments: Reference to any pending salary, leave pay, bonuses, or other entitlements
7. Company Property: Status of company property return or arrangements for return
8. Request for Documentation: Request for reference letter, service certificate, or other relevant documents
9. Closing: Professional closing statement with signature block
1. Grievance Statement: If termination was disputed or unfair, outline specific concerns or grievances
2. Legal Reference: References to relevant labor laws if rights have been violated
3. Settlement Discussion: If seeking settlement of disputed matters or negotiation of terms
4. Benefits Continuation: Discussion of medical aid, pension, or other benefits continuation if applicable
5. Non-Compete Reminder: Acknowledgment of existing non-compete obligations if applicable
6. Exit Interview Reference: If following up on matters discussed during exit interview
1. Pay Calculation Sheet: Detailed breakdown of expected final payments and calculations
2. Property Checklist: List of company property returned or to be returned
3. Supporting Documents: Copies of relevant emails, contracts, or other documentation supporting any claims made
4. Medical Claims: Details of pending medical claims if applicable
5. Expense Claims: Outstanding expense claims with supporting documentation
Final Payment Request
Leave Pay Calculation
Benefits Settlement
Company Property Return
Document Requests
Confidentiality Obligations
Non-Compete Acknowledgment
Reference Request
Outstanding Claims
UIF Documentation
Tax Documentation
Personal Information Protection
Contact Details Update
Settlement Terms
Grievance Statement
Legal Compliance
Future Communication
Financial Services
Manufacturing
Retail
Technology
Healthcare
Education
Mining
Construction
Professional Services
Hospitality
Agriculture
Transportation
Telecommunications
Energy
Public Sector
Human Resources
Legal
Finance
Operations
Sales
Marketing
Information Technology
Customer Service
Research and Development
Production
Administration
Quality Assurance
General Manager
Department Manager
Project Manager
Administrative Assistant
Sales Representative
Software Developer
Financial Analyst
Human Resources Officer
Operations Manager
Marketing Coordinator
Customer Service Representative
Technical Specialist
Account Manager
Research Analyst
Production Supervisor
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