The Final Warning Before Termination document is a critical component of South African employment law compliance and forms part of the progressive disciplinary procedure required by the Labour Relations Act. This document is typically used when previous disciplinary measures have failed to achieve the desired improvement in conduct or performance, and the employer is considering termination as the next step. It serves multiple purposes: documenting the disciplinary process, clearly communicating the severity of the situation to the employee, outlining specific requirements for improvement, and protecting the employer's interests in potential future disputes. The document must demonstrate procedural fairness and substantial fairness as required by South African labour law, including specific references to previous warnings, current infractions, and clear consequences of non-compliance.

1. Letterhead and Date: Company letterhead with full contact details and date of issuance

2. Employee Details: Full name, employee number, position, department, and length of service of the employee

3. Subject Line: Clear indication that this is a Final Written Warning

4. Previous Warnings: Reference to previous warnings issued, including dates and nature of infractions

5. Current Misconduct/Performance Issue: Detailed description of the current incident or ongoing performance issue that has led to this final warning

6. Company Policies Violated: Specific reference to company policies, procedures or rules that have been breached

7. Expected Behavior/Performance: Clear statement of the required standards of conduct or performance expected

8. Consequences: Explicit statement that failure to improve will result in termination of employment

9. Timeframe: Period during which the warning will remain active and timeline for expected improvement

10. Support Measures: Any assistance, training, or support that will be provided to help the employee improve

11. Acknowledgment: Space for signatures of the employee, manager, and witness, including date of signing