The Employee Not Showing Up For Work Letter is a crucial document in South African employment practice, designed to address and document instances of unauthorized employee absence. It serves multiple purposes within the framework of South African labor law, particularly under the Labour Relations Act and Basic Conditions of Employment Act. This document is typically used when an employee has failed to report to work without proper notification or authorization, and forms part of the progressive discipline process. It should be issued promptly after the unauthorized absence occurs and must include specific details about the absence, reference relevant company policies, and clearly state expectations and consequences. The letter can be used in various stages of the disciplinary process, from initial warning to final notice, and may be required as evidence in CCMA (Commission for Conciliation, Mediation and Arbitration) proceedings if the matter escalates to dismissal.

1. Company Letterhead and Date: Official company letterhead with full contact details and the current date

2. Employee Details: Full name, employee ID, position, and department of the employee

3. Subject Line: Clear indication that this is regarding unauthorized absence from work

4. Absence Details: Specific dates and times of unauthorized absence(s), including any attempts made to contact the employee

5. Previous Communications: Reference to any prior verbal or written communications regarding attendance

6. Policy Reference: Citation of relevant company policies and procedures regarding attendance and unauthorized absences

7. Impact Statement: Description of how the unauthorized absence affects the workplace, team, and business operations

8. Required Action: Clear statement of what is expected from the employee, including immediate return to work and required documentation

9. Consequences: Description of potential disciplinary actions if the behavior continues

10. Closing: Signature block with details of the sender (typically HR manager or direct supervisor)