The End of Contract Letter is a crucial document used when an employment relationship is coming to a planned conclusion. It's commonly used for fixed-term contracts, project completions, or mutual agreement terminations in the United States. This document should detail the specific termination date, final compensation, benefit termination, and any continuing obligations. It helps ensure legal compliance with federal and state employment laws while providing clear documentation for both parties. The letter serves as an important record for HR files and can help prevent future misunderstandings or disputes.
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1. Letter Date: Current date of the letter at the top of the document
2. Recipient Details: Employee's full name, address, and any relevant employee identification
3. Contract End Date: Clear statement of the specific date when the employment contract terminates
4. Reason for Termination: Brief explanation of why the contract is ending (e.g., expiration of fixed term, completion of project)
5. Final Payment Terms: Details of final salary payment, including date and method of payment
1. Severance Details: Information about any severance package, including amount and payment terms
2. Benefits Continuation: Information about COBRA benefits and other continued benefits post-employment
3. Reference Offer: Statement regarding company's policy on providing future employment references
4. Non-Compete Reminder: Reminder of any ongoing obligations under non-compete or confidentiality agreements
1. Final Paycheck Calculation: Detailed breakdown of final payment including salary, unused PTO, and any other compensation
2. Benefits Summary: Comprehensive summary of benefit termination dates and continuation options
3. Company Property Checklist: Itemized list of company property to be returned before or on the last day
Relevant legal definitions
Company
Employee
Contract
Effective Date
Termination Date
Final Payment
Accrued Benefits
Company Property
Confidential Information
Intellectual Property
Non-Compete Obligations
Non-Disclosure Obligations
Outstanding Obligations
Severance Payment
Benefits
Vacation Pay
Final Compensation
Return Date
Exit Interview
Reference Policy
Employee
Contract
Effective Date
Termination Date
Final Payment
Accrued Benefits
Company Property
Confidential Information
Intellectual Property
Non-Compete Obligations
Non-Disclosure Obligations
Outstanding Obligations
Severance Payment
Benefits
Vacation Pay
Final Compensation
Return Date
Exit Interview
Reference Policy
Clauses
Termination Date
Final Payment Terms
Return of Company Property
Continuing Obligations
Confidentiality
Non-Compete Reminder
Non-Solicitation Reminder
Benefits Termination
Final Expense Claims
Vacation Pay Settlement
Reference Policy
Exit Procedures
Contact Information Updates
Outstanding Project Handover
Final Documentation Requirements
Acknowledgment
Company Property Return
Severance Terms
Ongoing Legal Obligations
General Release
Final Payment Terms
Return of Company Property
Continuing Obligations
Confidentiality
Non-Compete Reminder
Non-Solicitation Reminder
Benefits Termination
Final Expense Claims
Vacation Pay Settlement
Reference Policy
Exit Procedures
Contact Information Updates
Outstanding Project Handover
Final Documentation Requirements
Acknowledgment
Company Property Return
Severance Terms
Ongoing Legal Obligations
General Release
Relevant Industries
Relevant Teams
Relevant Roles
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