Employee Reference Release Form for the United States

Employee Reference Release Form Template for United States

A legally binding document used in the United States that authorizes a former employer to release employment-related information to prospective employers or other specified parties. The form provides protection for both the former employer and employee by clearly defining the scope of information that can be shared and including liability releases while ensuring compliance with federal and state employment laws.

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What is a Employee Reference Release Form?

The Employee Reference Release Form is a critical document in U.S. employment practices, designed to facilitate the reference-checking process while protecting all parties involved. This document becomes necessary when a current or former employee is seeking new employment and potential employers request employment verification or references. It addresses concerns about liability and privacy by providing clear authorization for information sharing while incorporating necessary protections under federal and state employment laws. The form typically includes details about the scope of information that can be shared, duration of authorization, and relevant liability waivers.

What sections should be included in a Employee Reference Release Form?

1. Employee Information: Basic details of the employee including name, dates of employment, and position

2. Authorization Statement: Clear statement of employee's consent to release information

3. Scope of Release: Specific information authorized for release (employment dates, salary, performance, etc.)

4. Release of Liability: Waiver of claims against former employer for providing information

5. Duration: Time period for which the authorization is valid

What sections are optional to include in a Employee Reference Release Form?

1. Specific Recipients: List of authorized recipients when release is for specific companies only - use when authorization is not intended to be general

2. Revocation Clause: Process for revoking the authorization - include when employee wants ability to cancel authorization

3. State-Specific Provisions: Additional provisions required by specific states - include when form will be used in states with specific requirements

What schedules should be included in a Employee Reference Release Form?

1. List of Authorized Recipients: Detailed list of companies/individuals authorized to receive information

2. State Law Addendum: Additional provisions required by specific state laws

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Employee
Former Employer
Prospective Employer
Reference Information
Employment Period
Authorized Recipients
Employment Records
Confidential Information
Release Period
Personal Information
Employment History
Job Performance
Work Conduct
Compensation Information
Professional Qualifications
Authorization
Liability Release
Reference Request

Clauses

Authorization and Consent
Scope of Information
Release of Liability
Duration and Termination
Confidentiality
Revocation Rights
Indemnification
Governing Law
Severability
Entire Agreement
Voluntary Agreement
Non-Disparagement
Third Party Rights
Truthfulness Declaration
Data Protection
Waiver of Claims

Relevant Industries

Corporate
Healthcare
Education
Non-profit
Government

Relevant Teams

Human Resources
Legal
Recruitment
Operations
Employee Relations

Relevant Roles

Human Resources Manager
Hiring Manager
Legal Counsel
Employee Relations Manager
Recruitment Specialist

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What is a Employee Reference Release Form?

What sections should be included in a Employee Reference Release Form?

What sections are optional to include in a Employee Reference Release Form?

What schedules should be included in a Employee Reference Release Form?

Authors

Alex Denne

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