Board Resolution To Change Bank Signatories Template for the United States

When your company needs to change who can sign checks, initiate wire transfers, or access company accounts, you give the bank a completed board resolution to change bank signatories. The document is official proof that the directors have authorized named individuals to act for the business on financial matters, in line with state corporate law and federal identification rules.

What does a sample board resolution for change of signatories look like?

A usable sample opens with the company name, the meeting date, and confirmation that a quorum was present. It then states the resolution itself: the directors approve removing the outgoing person and authorizing the incoming one, each identified by full legal name and title. A short worked example reads: "RESOLVED, that effective March 1, 2025, Jordan Lee is removed as an authorized signer on the company's operating account (No. ****1234) held at First National Bank, and Priya Shah, Chief Financial Officer, is authorized to sign checks and initiate transfers on that account up to $50,000 per transaction." The corporate secretary then certifies the resolution with a date and signature.

What should the completed form include?

Fill in each of the following so the bank can process the update without a follow-up request:

• Company legal name and the account number(s) affected
• Date and location of the board meeting, and confirmation of quorum
• The name and title of each person being removed
• The name, title, and specimen signature of each new signer
• Any transaction limits and whether a person can act alone or must co-sign
• A contact at the company for the bank to reach with questions
• The corporate secretary's certification, signature, and date

When do you need this document?

You'll need this resolution whenever the people authorized on your accounts change. Common situations include a new chief financial officer joining, an existing account holder leaving, or a restructuring that shifts who manages finances. Institutions also ask for an updated resolution when you change transaction limits, add a new account type, or take on new banking services. Many require a refreshed version on a set schedule as part of their compliance procedures, even when no personnel have changed.

How does a resolution letter to change signatories differ from the resolution?

The resolution is the internal record of what the directors decided at the meeting. A resolution letter to change signatories on a bank account is the cover note you send to the institution, referencing that decision and asking the bank to update its records. Many banks want both: the certified resolution as proof of authority, and a signed letter as the instruction. You can pair this with an authorized signatory letter to the bank so the request and the proof travel together.

Key considerations before you sign

Identify every person being added or removed by full legal name, title, and specimen signature. Set out any limits, the approval needed for different transaction types, and whether people act independently or co-sign. The corporate secretary must certify the document and record the meeting where it was adopted, including that a quorum was present. It helps to add a provision for temporary authorization if a key person becomes unavailable.

Legal requirements in the United States

The resolution must follow your articles of incorporation and bylaws on meeting notice, quorum, and voting. It has to be adopted at a properly noticed meeting and certified by the corporate secretary. Federal identification rules require institutions to keep current customer information, so an up-to-date resolution is part of staying compliant. Delaware General Corporation Law and the Model Business Corporation Act, followed by many states, guide the procedure. Your institution may also ask for supporting records such as articles of incorporation, bylaws, or a certificate of good standing. For the role itself, see our definition of an account signatory.