Board Authorization Letter for the United States

Board Authorization Letter Template for United States

A Board Authorization Letter is a formal document issued under U.S. corporate law that evidences the board of directors' approval for specific corporate actions or delegates authority to designated individuals. The document serves as official proof that the board has properly authorized certain actions in accordance with state corporation laws and the company's bylaws. It typically includes details of the board meeting where the authorization was granted, specific powers being delegated, and any limitations or conditions attached to the authorization.

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What is a Board Authorization Letter?

A Board Authorization Letter is commonly used in U.S. corporate governance when formal evidence of board approval is required for significant corporate actions. This document is particularly important for regulatory compliance, banking relationships, and major business transactions. It serves as official documentation that proper corporate procedures were followed in authorizing specific actions. The letter typically stems from a formal board meeting where a resolution was passed, and includes details such as the date of authorization, specific powers granted, and any applicable limitations. Under U.S. corporate law, these letters are often required by third parties as evidence of proper corporate authority and are maintained as part of the company's official records.

What sections should be included in a Board Authorization Letter?

1. Company Identification: Full legal name and address of the corporation

2. Meeting Details: Date, time, and manner of board meeting where authorization was granted

3. Resolution Details: Specific action being authorized by the board

4. Authority Grant: Clear statement of authorization and who is authorized

5. Signature Authority: Who is authorized to sign on behalf of the board

What sections are optional to include in a Board Authorization Letter?

1. Quorum Confirmation: Confirmation that proper quorum was present, used when questioned

2. Vote Results: Specific voting outcomes, used when required by bylaws or requested

3. Term Limits: Time limitations on authorization, used for temporary authorizations

What schedules should be included in a Board Authorization Letter?

1. Meeting Minutes: Copy of relevant board meeting minutes

2. Bylaws Extract: Relevant sections of bylaws supporting authorization

3. Supporting Documents: Any additional documents referenced in the authorization

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

United States

Publisher

Genie AI

Sector

Banking

Cost

Free to use
Relevant Industries

Financial Services

Healthcare

Technology

Manufacturing

Retail

Relevant Teams

Legal

Corporate Governance

Finance

Compliance

Executive Office

Relevant Roles

Corporate Secretary

Board Chairman

CEO

General Counsel

CFO

Industries

Corporate Law Framework: Primary corporate law considerations including Delaware General Corporation Law (if applicable), state-specific corporation laws, and Model Business Corporation Act provisions that govern corporate actions and board authority

Securities Regulations: Federal securities laws including Securities Act of 1933, Securities Exchange Act of 1934, and Sarbanes-Oxley Act 2002, particularly relevant for publicly traded companies

Internal Governance Documents: Company-specific governance requirements including Articles of Incorporation, Bylaws, corporate governance guidelines, and stock exchange listing requirements if applicable

Authority Limitations: State and federal regulations defining and limiting board powers, including industry-specific regulations that may affect board authorization scope

Documentation Requirements: State and federal recordkeeping requirements, corporate secretary documentation standards, and formal documentation procedures for board actions

Fiduciary Duties: Legal obligations including state laws regarding director duties, case law on business judgment rule, and fundamental duties of care and loyalty

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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